December 2017 Officer Reports and Meeting Notes

Posted on January 6, 2018 By Chronicler

December Meeting

12/12/17

Meeting opened at 8:00 pm

19 in attendance

OLD BUSINESS

Yule Post Factum will be some time in January, possibly at Eleanora’s house

Tavern Event upcoming

Pre registration has started, paypal is available, could still use some kitchen volunteers or at gate, there will be space for A&S or music if anyone wants to head that up, there will be a lot of games available for play. Sunday will be a test kitchen. Leftovers from Yule and Lunch with Luther may be donated towards this one. Bardic and Gaming Champion will be held there.

Zip Code Committee

Just met prior to this meeting. Bailiwick is going to discuss formally requesting four zip codes. Mostly to reclaim officers who have moved away, and two that are sort of cut off by the area. There was discussion if this would need to be a polling matter, or what the proper procedure would be. There would be further discussions about external zip codes.

Bylaws Committee

If anyone is interested in helping to review the existing bylaws and produce recommendations let Martyn know. Names of those who were at the meeting are interested were taken down, and they will be emailed to schedule a meeting. The intention is to submit the findings to the barony.

Yule 2018 Bid from Martyn

See Attachment [I will have to figure out how to attach this]

Since this is such a complex event to set up and tear down, he would like more volunteers to be available for set up and clean up, by the January meeting, before going forward with the event bid.

Office of Chatelaine

Only Lady Chanah has applied. She was unanimously voted in. Yay new Chatelaine!

Lunch Like Luther: Lunch Like Luther was AMAZING! So many SCAdians did so much wonderful work, and an incredibly tasty and educational lunch of dishes and drinks which Martin Luther was likely to have eaten and music which he was likely to have heard were presented. The German Society attendees were very impressed!!

Yule 2017: THANK YOU SO MUCH TO EVERYONE WHO HELPED MAKE THIS SUCH A WONDERFUL EVENT!!

NEW BUSINESS

Financial Committee will meet in January or February about new things coming up, especially about Paypal. THIS IS AN OPEN MEETING

Bhakail is moving to gmail. Be watching for emails, so you can set your new personal password, and new accounts will be created.

Osric has let us know the Please Touch Museum is having a Medieval day in April. We don’t know any further details yet.

Sabine is resigning as MoAS. Three people have said they are interested but no letters of intent have been received, other than Rosie so far. It’s been tabled for next month.

OFFICER REPORTS

Seneschal

We just had Yule. It was a very busy event, lots going on. Thanks for such a successful year. Please remember when you go to events that Bhakail is a notable presence. If you are a known quantity it reflects on us. We get good reports back about people that run things at other groups events. So keep it up. Be watching for a post about curia.

Chronicler

Thanks to all officers who post their reports online or email them promptly before the meetings. Any officers who do not submit a report will be subject to my rendering of their verbal report at the business meeting.

Herald – New order name and badge submitted.

Chatelaine

Greetings Bhakail!  It is I, your new chatelaine!  As I’ve officially only been chatelaine for two days, I do not have much to say, but here goes…

We have new people!  Woot!  A few newcomers have come to weekly socials and have shown interest in heavy combat.  Our deputy knight marshal got them in armor and fighting each other last week, and the smiles on their faces were enough to make me think they’ll stick around.  We also had a few newcomers at our Yule event last week, which was nice to see.

I’m in the process of transferring the Gold Key over to a location closer to my home so I can more easily access it.  I am planning on cataloging all the items once they’re washed and sorted, and creating an online photo album of the pieces (to include measurements and colors) so we can easily match loaner garb to the people who need it.  I have also started accepting donations for loaner feast gear, and have purchased a couple things as well, to bring to events newcomers might attend.

The Please Touch Museum will apparently host a fantasy/medieval day in April, and one of our members who works there will be putting me in touch with the Education Director to speak about possibly doing a demo there.  I don’t have more information at this moment, but when I do I will be sure to share it with the barony.

~ Lady Chana Freidl the Maker ~

Chatelaine of the Barony of Bhakail

Chancellor Minor

Youth activities happened at Yule. Alecia has decided to step down. Letters of intent are being solicited. It comes with a lot of stuff. ALL the GLITTER

Black Ike

Dear everybody,

Ivyeinrust: Planning to run a free A&S-oriented event on Penn’s campus in 2018. More info to follow. Monthly “Craft and Chat” meetings continue. The next one is Sunday, December 17, 1-5 p.m. in the Meyerson Conference Room on the second floor of the Van Pelt Library, 3420 Walnut Street, on Penn’s campus. Street parking on Walnut is free on Sundays. Very accessible via SEPTA. Bring a portable (and not too messy) project to work on, along with other crafters working on their projects. If you have never attended one of the Bailiwick meetings before and aren’t a member of the Penn community, please contact Livia at Exchequer@Ivyeinrust.EastKingdom.org to get your name added to the security guard’s list. For more info on the monthly Craft and Chat meetings, please contact Brunissende at Mathilde.Poussin@gmail.com. The December Bailiwick Business Meeting has been cancelled.

Chancellor of the Exchequer: The event report for Yule Revel has not been completed yet, but should be completed and sent to Kingdom shortly.

Council of the Exchequer: We’re planning a financial policies meeting in January or February. We need to update the financial policies to include how we handle EK PayPal prereg payments, among other topics. This meeting will be open to all.

Webminister

In the past month Bhakail has initiated the process to migrate emails over to Google for Non Profits.

Here you can find a recent report at the Kingdom Level about progress on this migration: https://eastkingdomgazette.org/2017/12/10/update-on-the-kingdom-email-migration/

Beyond this, a few officers needed help with access issues for their email in the past month. I also helped get an event page set up for the Tavern event.

Thank you,
Lady Marta de Lyon

Knight Marshal

Two newcomers were armored and fighting last time.

Chamberlain

Thank you to Lord Staldo who helped pack all the gear before Yule, and a large thank you to Mistress Philadelphia who transported it to and from the site. Bill an Bill are the bomb. All of the gear is being moved to Mistress Philadelphia’s house. Still planning to step down in June when his office expires.

OTHER DISCUSSION

General reminder to have officers send in reports, including seneschal. Or at least let the seneschal know that you sent in the report. Google forms are becoming or are available.

Do we want to look into underwriting some supplies for brewers or scribes who donate things to the barony. The discussion determined that they are doing these as good will, and are donating things from their own hobby, so we do not think they should be paid for those. But recognition for the brewers should be added in.

Meeting ended at 9:30

Baronial Business • Business Meeting • Officer Reports

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