Business Meeting


Meeting notes, agenda, and outputs from Barony of Bhakail Business Meeting.

November 2023 Business Meeting Notes

Barony of Bhakail Meeting Notes: November 14, 2023

Events

PAX

PAX is coming. No major updates from last business meeting on plans.

Yule

Scolastica reported that yule is progressing. She has sent out signup requests for staff, and encourages people to sign up to volunteer for a shift; nothing is complicated. Discussion of when preregistration will close. There will be registration allowed at the door. 

Tavern

There is one bid that has been reviewed and approved by the council of the exchequer. Vote was held to accept the bid.

Waking of the Salamander

No bids yet. Eirik commented that he is interested in submitting a bid, and is looking for someone to partner with who has not had an opportunity to run an event in the past.

Old Business

Archery Marshal

One letter of intent was submitted by Ellyn Grene. Vote was held by acclamation. Maryna was thanked again for her service in getting archery practices going in Bhakail during the pandemic. 

Baronial Inventory

Is scheduled to happen the weekend after Thanksgiving, on both Saturday and Sunday at Mikael’s. All who can help are welcomed!

New Business

Plans for Seneschal

An emergency deputy seneschal is needed. If you are interested, please contact Mael Eion or Eirik if you have any questions or are interested in the position.

 

Minute notes recorded by Ellyn Grene 


October 2023 Business Meeting Notes

Barony of Bhakail Meeting Notes: October 10, 2023

Events

PAX

Less than two months remain until our demo at PAX Unplugged. Chana submitted a request for reimbursement for more supplies, as we have run out of pieces for the game boards we give out, which has been approved by the financial committee. There has also been discussion of new posters and signage. If you are interested in helping at the demo booth, please let Chana know. The event is three days long, so a number of volunteers are needed. Update that a rapier demo is not allowed as metal weapons are not allowed at the event. 

Yule

Yule planning is going well. Insurance paperwork has been submitted. There was discussion of the possibility of a largess competition, but concern was raised that there is not a good location for it.

Tavern

No bid has been submitted.

Waking of the Salamander

No bid has been submitted.

Known World Heraldic and Scribal Symposium

Will be hosted by the Bailiwick of Ivyeinrust in June 2024.

Old Business

Baronial Inventory

No progress has been made since last month, but plan is to work on this while the weather is still good enough to work outside.

East Kingdom Curia

Last curia had some discussion of profit sharing of events that are royal progresses. Changes are being discussed from current practice.

New Business

Archery Marshal

The position is opening up, and letters of intent will be requested before the next monthly meeting. Mael Eoin thanked Maryna for her years of service and getting local practices established.

Additional Officer Reports

Knight Marshal – Aaron the Swift

We continue to meet at the Dickinson St. site for weekly practice. We’ve had a batch of newer fighters as well as visitors from far away lands the past month to help make practice a little more exciting. Picture included of our fierce faces from our larger practice last week.

Thrown Weapons Marshal – The Honorable Lord Mikael melrakki 

The River Wars battle of Champions was won by our outgoing champion Taka.  The tournament to determine our new champion was held in the downpour and was won by Mikael melrakki who became the new Baronial TW Champion.

Practices continue on Sundays.

Minister of the List – The Honorable Lord Mikael melrakki

Nothing to report.

Chatelaine – Lady Chana Freidl the Maker

Not much new to report – we continue to attract and hold on to our newcomers, and have started seeing them at social more often. I have started purchasing new feast gear to make sets for those newcomers with the profits from the Plague Sale at Commons.

 

Minute notes recorded by Ellyn Grene 


October 2023 Officer Reports

Following are the monthly officer reports that have been submitted prior to the Bhakail monthly business meeting of October 20, 2023.

Seneschal’s Report – Máistir Mael Eoin mac Echuidh 

Greetings!

As we arc away from Pennsic and into the Fall and Winter events, we’re also coming into new Royals, soon, and have imprints being pressed from Their Majesties as they eye stepping down.  As soon as the results of the Curia held last week are posted, we’ll get those out, but there were a number of changes being proposed, though I know there wasn’t enough time to properly discuss them all.

One change coming from Their Highnesses, which you may have seen already: Court Summonses will be issued ahead of events where they’re holding Court, letting award recipients know in the open that they’re expected at Court.  This is primarily being done so that friends and family can also be aware that something is planned, as traditional methods of notifying everyone who might be interested aren’t always successful.

Other than that?  We know that we’ll at least have the Sovereign and Consort at Yule this year and we’ll be extending an invitation to whomever wins Crown Tournament, which is coming up. 

I’m going to try putting together a calendar for planning purposes – what events we tend to have, when they tend to be and when we need bids in for each case – as well as for things like next year’s call for our next Baron(s) and/or Baroness(es).  On one hand, the call for candidates is a few months off but on the other hand, “a few months” includes the blur of various holidays and our deadline will be here before we know it…

So if you are considering running for Baroness and/or Baron, sharpen those pencils…  If you have any questions around the expectations of the role and various pros and cons in considering it, His Excellency and a number of former Barons and Baronesses are available and, I’m sure, can be available at various gatherings or for private conversations 🙂

In Service,

Mael Eoin

Rapier Marshal – Don Melchior Kriebel

Rapier practice continues to be suspended in Bhakail until a suitable practice site can be located. 

Bhakail Commons took place and we now have new Champions. Vivat to Baron Eliyahu al-Talhi (called Tally) who is now the new Bhakail Rapier Champion. Vivat as well to Master Lorenzo Gorla who was chosen as the populace champion.

Chronicler – Lady Ellyn Grene 

The last issue of the Bhakail newsletter, The Salamander, was published on Sept 30 and can be found on the website. The next issue is scheduled for publication in November. If you have content to contribute, please get it to me by no later than November 20th.

Minister of Arts & Sciences – Honorable Lady Scolastica Capellaria

Bhakalis have been working hard learning new arts and sciences and attending local events. The scriptorium ran by our fabulous Signet continues to offer support in the scribal arts as well as classes and discussions. Check out the website calendar for details.

Largess! We continue to collect Largess for our neighbors baronial investitures. Please inquire if you are interested donating your time to make things for the Barony to give as Largess in the near future. If you have any questions, please send them my way!

There are A&S opportunities at the following local events:

  •       September 30, “Not Ready for Crown Tourney Tourney and Step off the Page A&S Challenge” Shire of Eisental, (Nazareth PA).
  •       October 6-8, Ghosts Ghouls and Goblins: Journey to the East! Barony of Carillion (Manalapan, NJ), eastern themed A&S challenges.
  •       October 21st, Into the Woods Shire of Owlsherts, (Pequea PA). An outside day with the foresters.
  •       October 28th, Nos Calan Gaeaf: A Winter’s Eve Schola, Settmour Swamp (Summit, NJ). A full day schola of classes. 
  •       November 11, Harts & Horns & EK Rapier Champions, Shire of Hartshorn-dale, (Douglassville, PA). Magister John Marshall atte Forde Memorial Cooking Competition. 

We now have the themes for both Brewing and the A&S championships for Yule! Its never too early to start working on your projects!

Brewing Championship:

This years theme will be to brew a dry beverage. An extra point will be given for beverages that are not sweet. Be creative and have fun. Documentation is helpful but an ingredient list is required.

Arts and Science Championship:

Make and present an item specific to your persona or a specific type of person in a time and place if you don’t have a persona. The more unique or specific to that persona the better. If it is a new skill you are trying out, let us know, that is even better!

If you are interested in teaching or hosting arts and science classes locally, please let me know! I would like to schedule additional classes for the barony and friends.

The Kingdom MOAs office now has a calendar for arts and science events across the kingdom! https://moas.eastkingdom.org/event-calendar/

If you have any A&S interests that you would like to explore, need help researching something, or are looking for resources feel free to email me at MOAS@bhakail.eastkingdom.org. I also would love to see what you are working on! Please send me pictures of your projects!

 


September 2023 Business Meeting Notes

Barony of Bhakail Meeting Notes: September 12, 2023

Events

Champions and Commons

Chana reported that attendance was about 100 and a good time was had by all. There was $88 in donations, and $230 raised from the plague sale that will be used to buy new storage bins and loaner garb.

PAX Unplugged

Chana will be running the Bhakail booth at PAX Unplugged again this year, which is scheduled for Dec. 1-3, 2023 at the Pennsylvania Convention Center in Philadelphia. Volunteers are requested for help with staffing the booth, interacting with the audience during demos, and playing period games. There is a small demo team that has already been arranged.

Yule

From Scolastica: Greetings! I will be unable to attend the business meeting tuesday. Here is the update for Yule: 

The Royals have accepted our invitation to come to the event and it has been added to the royal progress calendar. The Paypal link is live and all are encouraged to register as soon as possible so we may have a good idea of attendance for dayboard. 

Contracts have been signed and deposits paid. We are on track as far as those items are concerned. 

Competition themes have been added to the event posting. Its never too early to start your projects! 

If you are interested in being on staff for set up, take down, clean up, door wardening or gate, please contact me! 

Hartshorn-Dale Investiture

Has been postponed. Stay tuned for further updates.

Tavern

Still have no bid.

Waking of the Salamander III

No updates.

Old Business

None

New Business

East Kingdom Curia

Mael Eoin reminds everyone that the upcoming East Kingdom Curia is open to the populace. If you would like to see how the business of the Kingdom is carried out, plan to attend the meeting on Thursday, Sept 28 at 8 pm. Business of note to be discussed includes rules involving profit sharing for kingdom events.

SCA Membership Fees

There is an anticipated increase in membership fees from Society, although no details have been released.

Baronial Inventory

Ysmay will be taking the lead in organizing an inventory and review of the items owned by the barony, in particular the cooking equipment. Be on the lookout for scheduling information and potential plans for disposing of surplus items. 

Additional Officer Reports

Knight Marshal – Aaron the Swift

Fight practices continue to occur weekly on Tuesdays at 7pm. The current location is 48 Dickinson St. Philadelphia, PA 19147. It is an outdoor site with lights and cover from the weather. We will be using this location for the next couple months until we get cold. 

Thrown Weapons Marshal – The Honorable Lord Mikael melrakki 

Thrown Weapons-practices continue on Sunday.  Baronial Championship to occur at River Wars. There will also be a battle of the champions between Iron Bog and Bhakail.

Minister of the List – The Honorable Lord Mikael melrakki

There were two tournaments at Champions and Commons.  Heady had a round robin of 6 fighters.  Rapier had a Bedford points tournament with 16 fencers.  Much thanks to Lady An Hua who stepped in to help with the rapier tournament.

Minute notes recorded by Ellyn Grene 


July 2023 Business Meeting Notes

Barony of Bhakail Meeting Notes: July 11, 2023

Events

Champions and Commons

Chana reported that everything is going as planned, more progress will be made after Pennsic.

Yule

Event listing is up on the EK website. We have topics for both brewing and A&S championships. We have sent a follow up email to the Exchequer re: contract and deposit mailing. Mael Eoin received and signed the contract. Work has begun on site tokens. Paypal pre-reg should be ready by the end of the week. All is going according to plan! 

If anyone is interested in volunteering as staff or to weave the site tokens, please contact me.

Tavern

Still have no bid.

Waking of the Salamander III

No updates.

Old Business

East Kingdom Exchequer

The East Kingdom is seeking volunteers to serve as Kingdom Exchequer. Mael Eoin encourages anyone interested to consider applying. 

New Business

SCA Membership Cards

It is now possible to have an electronic version of your membership on your phone.

Baronial Historian

The Honorable Lord Bryan Mac Dhunghaill an Boghadair reported that he needs to resign as Baronial Historian, because he has now been named East Kingdom Historian. Thank you to Bryan for all his work supporting the Barony and congratulations on the new position.

 

Additional Officer Reports

Coronet’s Report – Baron Muin maqq Minain

Greetings the Peoples of the Barony, Our neighbors and Our Allies;

We in Bhakail are now in the final push toward Pennsic. Older clothing being repaired, new clothing being made. Tent’s aired out, stakes and lines found. 

Remember: This is supposed to be FUN!

In that vein, I bid you all a fond “Good Luck, and don’t burn yourselves out.”

As has been mentioned before, the Baronry is still currently in need of more scroll holders, if anyone either has spares lying about, or is willing to construct them, We would appreciate these efforts greatly. 

I will reiterate how proud I was of all of the effort Bhakail put into the Largess Gifts that were given to Iron Bog at their Investiture. We would like to note the various other Largess Projects that are on Our Horizons this year, anyone interested in participating, please (again…) see Lady Scolastica, or Myself! 

Regardless of all else, We are hoping to see as many of you all at upcoming events both within AND without the bounds of Bhakail! 

Remember:

Sunscreen.
Hydration.
Do not ever exert.
Help others to the shade, and water when you see they need it.
In the nasty-armpit of the year that is July/August, be calm, and patient. With yourself AND others.
Drive safe. Drive smart.
Come back whole. 

Be well,

And Peace be upon You in these Sweaty, Unreasonable Times; 

Muin, 

Baron of Bhakail

Rapier Marshal – Don Melchior Kriebel

Rapier practice in Bhakail continues to be suspended until a new location can be secured.

 

Minute notes recorded by Ellyn Grene 


June 2023 Business Meeting Notes

Barony of Bhakail Meeting Notes: June 13, 2023

Events

Champions and Commons

Chana reported she is looking for an MOL for commons, and Mikael melrakki volunteered. 

Yule

Yule bid was shared with the Barony. Main feedback was to not have different prices for off-board and dayboard attendees. Vote passed to accept the bid from Scholastica Capelleria and Mari Clock van Hoorne.

Tavern

No bid has been submitted. 

Waking of the Salamander III

Eirik ó Doughaill (formally known as Taichleach Eoganacht) plans to submit a bid and is looking for someone to co-submit the bid. Please reach out to him of you are interested.

Old Business

Election of Social Media Deputy 

A letter of intent was submitted by Dillena o’r Gwyrddol. Vote passed to name Dillena as the new Social Media Deputy.

Election of Knight Marshall
A letter of intent was submitted by Aaron the Swift. Vote passed to name Aaron as the new Knight Marshall.

Shire Wars

Bhakail plans to continue to support Shire Wars as in the past, if it is held.

New Business

East Kingdom Exchequer

The East Kingdom is seeking volunteers to serve as Kingdom Exchequer. Mael Eoin encourages anyone interested to consider applying. 

Demos

Upcoming demos from nearby groups are looking for volunteers. Contact Eirik ó Doughaill (formally known as Taichleach Eoganacht) for more information.

Pennsic

New rule this year: only land agents are allowed to troll in on Friday until noon. After that, people are only allowed to troll in if your block has been finalized.

New changes to parking: starting Monday of Peace Week, people only have six hours to unpack your car and move it to parking.

Additional Officer Reports

Coronet’s Report – Baron Muin maqq Minain

Greetings the Peoples of the Barony, Our neighbors and Our Allies;

Having just attended Our neighbor, Iron Bog’s Baronial Investiture this last weekend, I was not only pleased to see many Bhakailiis in attendance, but many Bhakailiis participating in the various Championship activities. 

We fondly welcome Our Cousins, the Newest Iron Bog Coronets to the neighborhood!

On a related note, I was supremely proud to be able to gift Our new neighbors a basket of handmade Largess from the People of Our Barony. And thankyou to Lady Scolastica for spearheading this initiative. 

As mentioned before, the Baronry is still currently in need of more scroll holders, if anyone either has spares lying about, or is willing to construct them, We would appreciate these efforts greatly. 

I would also like to note the various OTHER Largess Projects that are on Our Horizons this year, anyone interested in participating, please (again…) see Lady Scolastica, or Myself! 

Regardless of all else, We are hoping to see as many of you all at upcoming events both within and without the bounds of Bhakail!

In closing: Read these words of High Poetry and Song by those Grand Forbears of August Lineage of the Magnificent Peoples of the former lands of Ibros, with words by their most honored and noteworthy of Grapesmugglers, sometimes known simply as Pedro Pietro Perro Paco Pons de Leon. Let these words whisk you away to a time e’er now long gone. Let its inspiration give your soul wings, and add extra dimensions to thine own setupons!

estoy navegando lejos
Establecer un curso abierto para el mar virgen
Porque tengo que ser libre
Libre para enfrentar la vida que está delante de mí
A bordo, soy el capitán
Así que sube a bordo
Buscaremos el mañana
en cada orilla
Y lo intentaré, oh Señor, lo intentaré
Llevar
miro al mar
Los reflejos en las olas encienden mi memoria
Algunos felices, algunos tristes
Pienso en los amigos de la infancia y los sueños que tuvimos
Vivimos felices para siempre
Así va la historia
Pero de alguna manera nos perdimos
En la olla de oro
Pero haremos lo mejor que podamos
Llevar
Una reunión de ángeles
Apareció sobre mi cabeza
Me cantaron este canto de esperanza
Y esto es lo que dijeron, dijeron
Ven a navegar, ven a navegar, ven a navegar conmigo, muchachos
Ven a navegar, ven a navegar, ven a navegar conmigo
Ven a navegar, ven a navegar, ven a navegar conmigo, bebé
Ven a navegar, ven a navegar, ven a navegar conmigo
Pensé que eran ángeles.
pero para mi sorpresa
Subimos a bordo de su nave estelar
Nos dirigimos a los cielos, cantando
Ven a navegar, ven a navegar, ven a navegar conmigo, muchachos
Ven a navegar, ven a navegar, ven a navegar conmigo
Ven a navegar, ven a navegar, ven a navegar conmigo
Ven a navegar, ven a navegar, ven a navegar conmigo
Ven a navegar, ven a navegar, ven a navegar conmigo
Ven a navegar, ven a navegar

Be well,
And Peace be upon you in these Slowly Enlightening Times; 

Muin,
Baron of Bhakail

Seneschal’s Report – Máistir Mael Eoin mac Echuidh 

Greetings!

We’ve got events being planned, other local events coming up and Pennsic right around the corner…  It’s a good time to remind everyone that we’ll skip August’s business meeting since many will be out at Pennsic War, but remember there’ll likely be some local activities continuing all the same, so keep an eye out for those.

Society is still having issues with membership information, so please log into the member portal at http://sca.org/ and check all of your information.  Your address might be out of date, your membership expiration might be wrong, if you have a family membership, there may be issues with other family members under the main account…  The number of issues we’re seeing are many, and the repercussions can be varied.  Better to check before it’s an issue (like arriving at Pennsic, stepping up into an office or getting a ballot from Kingdom for anything).

I hope the rest of the summer lines up for events and activities for us all and hopefully we don’t have to worry about the air quality or heat any more than we already have.

Social Media Deputy – Magister Rowen Cloteworthy

This should be my last report as Social Media Deputy. Thanks so much for the opportunity to hold this office! 🙂 We had 5 newcomers join the FB page and all were directed to Lady Chana as Chatelaine. Important information is still flowing across our page. Sunday with the Scribes posts, information about our own Baronial Signet’s scriptorium, info about Pennsic, local events, thanks from our Baron for largess for Iron Bog, and more.

Rapier Marshal – Don Melchior Kriebel

Rapier practice continues to be on hold until a suitable location for practice can be found.

Bailiwick of Ivyeinrust – Emery de Champagne

Unto the glorious Barony of Bhakail, I bid you howdy.

Although our trade routes are quite literally in flames, the lone Bailiwick of the Known World remained a stalwart guardian of its values, and had a business meeting on Monday June 12th. We have the following news to report:

In spite of the alleged (of which shall remain unsaid), the Bailiwick humbly invites any interested gentle to join us for lunch at 1pm on Tuesday June 20th, location to be determined.

While we regret to inform everyone that our cow tossing competition has been postponed indefinitely, we are intent on hosting several workshops focusing on illumination, calligraphy, and cooking geared towards recruiting naive and unfortuna new members. 

To those who keep sending us gifts of livestock, we appreciate your generosity, however we must discourage future gifts of this sort, as we are newly abundant in untossed cows.

Our next meeting shall be on July 10th at 7pm in the Æther (aka Zoom), assuming we do not spontaneously combust.

Bon courage et bon nuit,

Emery.

 

Minute notes recorded by Ellyn Grene 


May 2023 Business Meeting Notes

Barony of Bhakail Business Meeting Notes: May 9, 2023

Baronial Events

Waking of the Salamander II

Great event, people are beginning to talk about next year although there is no bid yet. The event turned a profit.

Champions and Commons

Bid was accepted at last months meeting

Yule

A bid has been received from Scholastica Capelleria and Mari Clock van Hoorne. The financials are currently under review by the Council of the Exchequer, and should be brought to the Barony for vote next month. Costs will be higher than last year due to increase in insurance and site costs. Idea is an Eastern Yule, with an all day dayboard and no feast. Mari clock van Horn

Other Events

Bhakail should be aware of the upcoming investitures for our neighbor Baronies of Iron Bog (June 10) and Buckland Cross.

Old Business

Shire Wars Charter

No updates on the charter from the last meeting. 

Shire Wars

Philly reported that the event last year made a profit, and as a supporter Bhakail will receive a portion. 

New Business

Knight Marshal

Motte, who has been the Knight Marshal, has asked to step down and hand the position to Aaron the Swift from Bhakail. He has submitted a letter of intent to the Seneschal.

Deputy Seneschal for Social Media

Rowen Cloteworthy is seeking a candidate to replace him in this position. He will gladly mentor anyone who is interested. Main duties are maintaining the Barony Facebook group, welcome new members of the group, and connect them with Chana. Also need to make sure that any information posted on Facebook is also shared on the Barony email list, which is the only officially recognized communication tool.

Additional Officer Reports

Coronet’s Report – Baron Muin maqq Minain

Hellooooooooooo the Peoples of the Barony, Our neighbors and Our Allies;

We of Bhakail rejoice, as Our WotS2 event is was a lovely success, that Amazing and Illuminating Blaze of Springtime Cheer that sets boldly upon Our Barony’s Hearth; We were set to witness Our People Camp, Cook, engaging in Fun and Games, and randomly creating music with one another, bringing great joy to the Lands of Bhakail in this new year. We met new people, who We hope to see more of in the future, in the form of new people to the SCA as well as previous members now returning. 

As mentioned before, the Baronry is still currently in need of more scroll holders, if anyone either has spares lying about, or is willing to construct them, We would appreciate these efforts greatly. 

I would also like to note the various Largess Projects that are on Our Horizons this year, anyone interested in participating, please see Lady Scolastica! We held a Largess Moot this last Sunday which was incredibly informative. This on-line meeting was well attended by many friends and allies from far flung places that sadly lack in being the Glory that is Bhakail, and for this must be forgiven. 

Regardless of all else, We are hoping to see as many of you all at upcoming events both within and without the bounds of Bhakail! 

In closing: Read these words of High Poetry and Song by those Grand Forbears of August Lineage of the Great Khan of the Cairngorms, with words by their most honored and noteworthy of Flapdoddlesmackers, sometimes known simply as The Ain WeeJock. Let these words whisk you away to a time e’er now long gone. Let its inspiration give your soul wings, and add extra dimensions to thine own setupons!

Энэ их урт зам байсан
Тэндээс энд хүрнэ
Удаан хугацаа өнгөрчээ
Гэхдээ миний цаг ойртож байна
Мөн би яг одоо салхины өөрчлөлтийг мэдэрч байна
Миний замд юу ч саад болохгүй
Тэд намайг цаашид барихгүй
Үгүй ээ, тэд намайг барихгүй
Яагаад гэвэл надад зүрх сэтгэлийн итгэл бий
Би зүрх минь намайг авч явах газар л явна
Надад итгэх итгэл бий
би юуг ч хийж чадна
Надад сэтгэлийн тэнхээ бий
Мөн хэн ч намайг нугалж, эвдэхгүй
Би ямар ч одод хүрч чадна
Надад итгэл бий
Надад итгэл, зүрх сэтгэлийн итгэл бий

Be well,

And Peace be upon you in these Slowly Enlightening Times; 

Muin, 

Baron of Bhakail

Social Media Deputy – Magister Rowen Cloteworthy

Our Facebook page has seen an influx of visitors from out-Kingdom, Pennsic campmates of the Barony. We’ve also had several newcomers join, all of whom have been introduced electronically to Baron Muin and Lady Chana. Information continues to travel back and forth between our social media and email.

Also, I’ve reached out to Máistir Mael Eoin as Seneschal and Taichleach as Deputy Seneschal. Having served the Barony in this role for 3-1/2 years, and while I’ve enjoyed being involved as our first Deputy Seneschal for Social Media, it is a right and good thing that space be made for newer members to have opportunities to serve. To that end, I’m announcing that I’m stepping down on a timetable convenient for the Barony. I’ll still be available to offer any mentoring to my replacement, should that be needed. Thank you to the Honorable Lady Alesia and the Barony for allowing me to start this office and to Máistir Mael Eoin for allowing me to continue until now.

 

Officer reports submitted prior to the day of the meeting are available at: https://bhakail.eastkingdom.org/wordpress/index.php/2023/05/08/may-2023-officer-reports/

 

Minute notes recorded by Ellyn Grene 


April 2023 Business Meeting Notes

Barony of Bhakail Business Meeting Notes: April 11, 2023

Old Business

Exchequer

There is one candidate who has submitted a letter of intent to succeed Mistress Philadelphia, who must step down due to term limits. Vote was held and Beck of Copeland was voted in by acclamation. Mistress Philadelphia was profusely thanked for her service to the Barony.

Shire Wars Charter

No progress on the charter from the last meeting. 

Pennsic

Chana reported that 40 new sheetwalls have been made for the camp. Portable holes are also needed. Chana will be confirming the number required to put up sheetwalls around the entire camp.

New Business

Demo Waivers

Waivers are now required at activities that involve the general public, which includes demos or events in public settings, such as Waking of the Salamander. The guidance is that if a waiver seems like it would be a good idea due to the nature of the activity, have people sign a waiver.  Examples where a waiver would be required include activities where weapons might be held (let alone swung), or activities where there could be contact with hot or sharp items, potential allergens or components or ingredients that could be harmful (e.g. medieval inks, some historic food additives, etc.)

Report from the Bailiwick of Ivyeinrust

Lord Martyn de Halliwell reported for Livia Petralia, outgoing Bailiff (Seneschal) of Ivyeinrust. 

New officers have been elected  and the process will begin of getting everyone new warrants!

Officers elect – 
Seneschal: Emery de Champagne
Deputy Seneschal: tbd
Exchequer: Mistress Philadelphia Brown
Deputy Exchequer: tbd
Ivy Pursuivant: Dame Brunissende Dragonette
MoAS: Livia Petralia, GoA
Chatelaine: vacant
Chamberlain: Mistress Philadelphia Brown
Webminister: Livia Petralia, GoA

Future scheduling: 

We shall have our next business meeting on Monday, May 8th at 7pm. 

We will also be meeting casually for lunch on the Wednesday, April 19 at 11:30am-1pm and Wednesday, May 17th at noon.

Future Events – We have added Return of Thélème to the planning calendar and shall remove it from the public event listings until we have a signed site contract. We still have high hopes for hosting this event again.

Ride Shares to local groups – We discussed transportation options to Waking the Salamander and to the Memorial Tea for Master Rashid

Organization of Baronial Inventory

The majority of items owned by the barony (cooking gear, etc) are now at Mikael’s house. A poll will be circulated to find a date to sort and inventory all the items. 

Baronial Events

Waking of the Salamander II

Begins next Friday. Currently at 42 preregistrations. Volunteers are needed for troll, setup and break down. 

Champions and Commons

Chana has put in a bid, which has been approved by the financial committee. Bid was accepted by acclimation.

Yule 2023

No bids have been submitted.

 

Minute notes recorded by Ellyn Grene 


March 2023 Business Meeting Notes

Barony of Bhakail Business Meeting Notes: March 14, 2023

Old Business

Member Portal

The member portal is now up and running again. However, there are reports that zip codes are not being correctly matched to membership numbers, so check your account! If you run into any issues, please contact Mael Eoin.

Shire Wars Charter

Mael Eoin will put the question to the mailing list so Bhakail can make a decision this month as to signing the charter.

Shire Wars 2023

Looking for someone to run the event. If anyone is interested, the Barony can pitch in to help. Contact Mael Eion on who to contact if you would like to volunteer to run the event.

New Business

Exchequer

Mistress Philadelphia is stepping down. There is one candidate who has submitted a letter of intent, Beck of Copeland. The new Exchequer will be decided at the April business meeting, with a call for additional letters of intent forthcoming. If any other candidates step forward there will be a formal polling at the next meeting. 

Inventory of Barony equipment

There will be a date announced for an inventory of baronial equipment, primarily cooking equipment, to be held at Mikael’s house.

Baronial Events

Waking of the Salamander

Event Steward Taichleach Eoganacht reported that the event is currently shy of preregistrations, but there will be additional advertising coming. There are currently five classes scheduled that there is room for one more. Thanks to Margarette la Gantière for stepping forward to be Deputy Event Steward. 

Champions and Commons

Lady Chana Freidl the Maker has submitted a bid to run the event. The proposed date is the Sunday of Labor Day weekend, Sunday Sept 3. A vote on the bid will be held during the April business meeting. 

Yule 2023 (pending)

Do not have a bid.

Iron Bog Investiture 

Is scheduled for June 10, 2023. Donations of largesse in Iron Bog colors (black and silver) would be appreciated, please contact Muin or Scolastica with questions or to donate largesse items.

 

Minute notes recorded by Ellyn Grene 


February 2023 Business Meeting Notes

Barony of Bhakail Business Meeting January 10, 2023

Old Business

Extension of Baronial Term

His Excellency Muin requested a polling for a one-year extension of his term. Baronial law requires an anonymous vote, which was carried out by Opavote. The polling was closed at the beginning of the meeting, and passed unanimously.

New Business

Shire Wars Charter

Discussion of the Shire Wars Charter and if Bhakail is ready or willing to sign. The agreement is not fully written since the planned bylaws are not complete. No one has yet stepped forward to run the event. Expectation is that there will be a rotation of signatory groups to run the event. Decision was that Bhakail will wait to review the bylaws before signing.  

Shire Wars 2023

Discussion of if Bhakail wants to step forward to run Shire Wars 2023. Mael Eoin raised the point that this does not mean Bhakail needs to fully staff the event. If you are interested in volunteering, contact Mael Eoin. 

SCA Member Portal

The member portal is now up and running again. There has been some report that the member portal is issuing new member numbers. If you run into this issue, please contact Mael Eoin or Society.

Largesse Baskets and Gifts

Baron Muin will be requesting largesse baskets or gifts for the neighbors of Bhakail that are having upcoming investitures and new coronets. Stay tuned for further updates.

Baronial Events

Tavern At the Sign of the Wolf, Raven and Winged Cat

Event made a profit of around $300. Cleaning deposit was returned. 25% of the attendees were newcomers. 

Waking of the Salamander

Event link is up on the Kingdom calendar and has been cross posted on the local Barony and Shire calendars. Looking for an experienced deputy event steward to take the load off Taichleach, and also looking for cooks and volunteers to run classes. Baron Muin is planning to hold a court, tentatively scheduled for Saturday at 3pm.

Champions and Commons (pending)

The date is not yet set, but is typically in September. Currently seeking a bid from an event steward, and the plan is currently to not set the date until there is an event bid. If there is no bid at the time of the March meeting, discussion will be held about setting a date to hold the site. 

Yule 2023 (pending)

No bid has been submitted yet. Based on polling after Yule 2022, the site will stay at the German Society. Mikael noted that the site the Caer Adamant used for Fighter Schola may be a potential site for future events. 

 

Officer Reports

Officer reports that were published before the meeting are available on the Bhakail website

Exchequer Report

Year-end report filed.

Both Yule Revel and Tavern each made a profit of around $300. 

Yule Revel 2023 is penciled in at German Society for Sat 9Dec23.

Tavern 2024 is penciled in at the German Society for Sat 27Jan24.

First load of Baronial Kitchen Gear taken to Mikael’s. Looking forward to a Cooks’ Review of all the Kitchen Gear (this spring/summer/whenever is good for Mikael) and a budget proposal for more useful gear, 

Thanks again to all the outgoing Council of the Exchequer members-at-large (Judith, Gisela, Livia, and Damiana) and thanks for volunteering to the new CoE members-at-large (Bryan, Motte, Guillaume, and Mikael)!

 

Minute notes recorded by Ellyn Grene