Business Meeting


Meeting notes, agenda, and outputs from Barony of Bhakail Business Meeting.

Webminister Report – November 2019

Webminister Report, 2019/11/12
– Yahoo! Groups have already shut down new content addition as of 2019/10/28.
– Yahoo! Groups will delete all content effective 2019/12/14.
– Google Groups have been created for Bhakail-List and Pennsic camping.
– 442 accounts were migrated to the new Google Group, bhakail-list@bhakail.eastkingdom.org. 335 members currently remain in the Google Group, including 47 members whose invitations are showing as bouncing.
– Anyone who would like to be added to either group can send an email to webminister@bhakail.eastkingdom.org with the list you would like to join and the email address you’d like to use for that purpose. Please CC campmaster@bhakail.eastkingdom.org for requests to join the Pennsic List.

Next Steps:
– Everyone please begin using Bhakail-List@bhakail.eastkingdom.org for general communications! I will work with the Webministry team to migrate the old messages and files from the Yahoo group onto the new Google platform.

 

Runi inn Irski
Webminister, Barony of Bhakail


October 2019 Business Meeting Notes

Special Note from our Seneschal-

The events of the past week have left many of us sad, upset, or many other types of feelings.
The sudden abdication of a king so quickly after his coronation is overwhelming and confusing.
It is times like this when coming together as a barony and a kingdom can give us strength and reassure us that the East will endure.
We will rally around our Queen and offer her our love and support to help her thru this difficult time. We will support each other, and our Barony will be stronger for it.

Waugh Bhakail!

Thank you.
Alesia

 

Old business

  • Polling!
    • Nothing to report
      • As of 01 Oct 19 Polling Deputy could provide no Info

 

  • Yule/Investiture
    • Preregister for Yule here
    • THL Martyn de Halliwell will have a feast menu planned shortly
    • Lady Mari Clock Van Hoorne is Autocrat
      • Contact her if you need anything for Yule
    • Lady Maryna Borowska is space scheduler
      • If you need a space for a meeting or whatever please contact her
    • Isabel (Harper) covering dayboard
    • Professional cleaning crew will do final cleanup, but we need people to put stuff away

 

  •  Tavern
    • Lady Girsell MacLeoid has volunteered to Autocrat with Lord Cailin Macsalny as her Deputy
    • Waiting on the contract from The German Society
    • Baron Mael Eoin Mac Echuidh has mentioned interest in Cooking but would be willing to assist someone else if they wanted to be Head Cook
    • New Bardic & Gaming Champions will be determined

 

  • Largesse project –
    • Ysmay has decided to wait to announce it formally to let things settle down
    • Muin is also collecting largesse
    • If you want to contribute, contact either of them

 

  • PAX Demo
    • We are on the official exhibitor list!
    • We’re allowed banners up to 8 feet high
    • we have a 10×20 space on the main show floor, next to the board game library
    • Chana is the contact person; email/Facebook any ideas and offers of help
    • Going to have game boards set up, canvas/paper boards available for people to take home (with instructions)
      • Planning on 9 Man Morris, Gluck Haus, Fox & Geese, and Alquerques
    • Will reach out to local chatelaines to make sure I have business cards available for surrounding areas

  

  • Social
    • A poll was created by Lady Maryna Borowska regardinG peoples preferences for Social and the results are in:
      • No strong preference between Mon/Tues/Wed
      • Like having food, but not most important
      • Like ability (room) to do crafts
    • Still looking for places, please send suggestions to Alysia
    • Some things to think about
      • Possibly rotating Social locations?
      • Someone’s home vs public setting?
      • Private residence, but have once a month restaurant social?
      • Something that moves around the barony?

 

New Business

  • None

 

Officers

  • Vicar
    • Go to River War! 
      • Bhakail’s champions and Iron Bog’s champions will fight against each other

 

  • Seneschal
    • Looking for place to hold Baronial Council
    • See Special Note at begining

 

  • Herald
    • Report is posted
    • Use and updating your EK Wiki page makes award recommendations and courts easier
    • The new East Kingdom College of Heralds website is up and running, including the new quarterly reporting forms
    • Court Report forms are still being revamped
    • Quarterly report due dates have been changed by one month and are now due on the 1st of November
      • the website has not yet been updated to reflect this

 

  • Knight Marshall
    • Thrown Weapons
      • Mikael is holding practice at his house every other Sunday until weather is too bad to continue,
        • On the Baronial calendar (address is there)

 

  • Exchequer
    • The third quarter report has been submitted to Regional.
    • Dedicated Funds:
      • $119 (Gold Key);
      • $42 (Bhakail Army);
      • $25 (siege weapons);
      • $48 (matching funds for fencers’ gear);
      • $1,267 (Canton/Social).
    • Remember to preregister for Yule, especially if you would like to get onboard before it sells out!
  •  Chamberlain
    • We still have stuff
    • Will be providing Banners for PAX

 

  • Chronicler
    • Taking notes

 

  • MOAS
    • Art is good. 
    • A&S stuff happening at River War;
      • Lissa holding a class about feedback;
    • Brewing panel, roundtable, meet and greet at River War
    • At Yule
      • Barional A&S Championship 
      • Athena’s Thimble Meeting
      • Brewing Championship
      • Bring your best!
        • Don’t be afraid to display even if you don’t want to compete

 

  • MOL

Working on the MOL lists at Coronation in Owlsherst were several members of Bhakail and Friends of Bhakail – Gisela covered the Rapier and Heavy Lists along with Mistress Astrid from Eisental, Eleanora the Tilemaker and Eaj covered two of the Youth Combat Lists. All of the Youth Fighters were thanked for participating and presented with Water Bottles from Queen Margarita. Each Youth Champion was presented with an Off-hand Dane Axe made by Seán Dubh. Several new authorizations as well as additional authorizations and the Event Report were mailed to the Kingdom MOL. A lot of fun was had by all!!!

Yours in Service,

Gisela and Judith

 

Supplement to Yule report regarding current attendance –

In addition to the Paypal preregistration numbers, there are 6 additional pre-registrations received (5 of which include Feast seats) as of today 10/15/19. Adding these to the numbers I received from Mistress Philadelphia as of 10/12/19, we have a total of 17 sold feast seats.

Respectfully submitted,

Mistress Gisela Szabó

 

  • Chatelaine
    • Purchased new Gold Key garb with Plague Sale Funds and the remainder will be going to the Barony

 

  • Chancelor Minor
    • Kingdom Chancelor Minor report has been sent in
    • Children’s activities are available, contact Rosie

 

  • Webminister
    • Continued maintenance 
    • Mailing lists migrating from Yahoo to Gmail

 

  • Bailiwick
    • Looking at changing the date for event (Thélème) in March so it don’t go against Iron Bog’s Bog Mitzvah
    • Philly Pride Presents has us on both of their event lists
    • Business meeting rescheduled to accommodate Barony meetings (10/22)

September 2019 Business Meeting Notes

Old business

  • Pennsic
    • Went really well
    • To have our sump pumped out next year by the port-o-castle guys we need to set up an account with them
    • Rosie, the camp exchequer, is finishing up balancing the books
      • If you have any receipts for Rosie please get them to get as soon as possible.
      • If you worked off some of your camp fees by helping out around the camp (e.g. taking the trash to the dumpsters, refilled tiki torches, refilled propane tanks, etc.) please contact Rosie
      • In the future Camp Fees MUST be paind BEFORE Pennsic

 

  • Polling!
    • They have been mailed out
    • YOU MUST VOTE AND RETURN THEM BEFORE SEPTEMBER 30th FOR THEM TO COUNT
      • In each ballot there is a convenient pre stamped & addressed return envelope

 

  •  Tavern
    • Lady Girsell MacLeoid has volunteered to Autocrat with Lord Cailin Macsalny as her Deput
    • Baron Mael Eoin Mac Echuidh has mentioned interest in Cooking but would be willing to assist someone else if they wanted to be Head Cook
    • New Bardic & Gaming Champions will be determined

 

  • Largesse project –
    • Still planning on handing the Largess over to Royals at Yule
    • If you want to contribute, contact Muin

 

  • PAX Demo
    • we have a 10×20 space on the main show floor, next to the board game library
    • Chana is the contact person; email/Facebook any ideas and offers of help
    • Going to have game boards set up, canvas/paper boards available for people to take home (with instructions)
      • Planning on 9 Man Morris, Gluck Haus, Fox & Geese, and Alquerques
    • Will reach out to local chatelaines to make sure I have business cards available for surrounding areas
    • We’re allowed banners up to 8 feet high

 

  • Yule/Investiture
    • Lady Mari Clock Van Hoorne has volunteered to Autocrat
    • Isabel (Harper) covering dayboard
    • THL Martyn de Halliwell is cooking feast
    • Professional cleaning crew will do final cleanup, but we need people to put stuff away

 

  • Philly Ren Faire demo –
    • Planning currently on hold until closer to the event

 

New Business

  • Pennsic
    • We will be making a new sheetwall banner to replace the older one that previously hung at EK Royal
      • THL Martyn de Halliwell has the plans/requirements for it.  If you wish to help please contact him.
  • New Knights Marshall
    • Egil (Band Hands), who has been running fight practices, has been officially voted in as Bhakail New Knights Marshall!

 

Officers

  • Vicar
    • After participating in Battle on the Bay in the Kingdom of Atlantia Baroness Ysmay de Lynn wants to start “Cross Pollinating Events” with some of their northern groups.  Which would mean advertising their events locally and attending them.  They are a lot closer than we think and it would be good for Inter-Kingdom Relations.

 

  • Seneschal
    • Planning a Barional Council Meeting for sometime in October or November
      • Officers have been contacted via email.  Please get back to the Seneschal with your availability
      • Wants to get to know the Officers
      • Possible location for the meeting is Broadway Grille in Clifton Heights

 

  • Herald
    • Report is posted

 

  • Knight Marshall
    • It’s his first day

 

  • Exchequer
    • Commons had a net profit of $39 ($235 donations less $166 total site rental less $30 supplies).
    • Dedicated Funds:
      • $119 (Gold Key);
      • $42 (Bhakail Army);
      • $25 (siege weapons);
      • $48 (matching funds for fencers’ gear);
      • $1,267 (Canton/Social).
    • Remember to preregister for Yule, especially if you would like to get onboard before it sells out!
  •  Chamberlain
    • We still have stuff

 

  • Chronicler
    • Taking notes

 

  • MOAS
    • Art continues to happen!!
    • Post Pennsic:
      • HRH Margarita’s Favor design is now available. Please feel free to reach out to me for kits for either HRM Fortune or HRH Margarita’s favors. There is always a huge need for Pennsic favors, even a few help. It’s a simple design and a great way to practice embroidery or fabric painting. 
      • The Scribal Work Day has been scheduled for Sunday Sept 15th.  If you are interested in wordsmithing, please let me know. 
      • There will be a Rattan Art competition and an A&S Gift Exchange at Caer Adamant’s Tourney of the Fallen Stag on Sept 29th 
      • Bards, Caer Adamant will be hosting Winternights South and Bardic Banshee on Oct 26th so get your repertoire beefed up!
      • The PAX Unplugged demo will be Dec 6th – 8th, we will set up a workshop or two before then to make some nice pretty game boards. Stay Tuned!
      •  Bhakail A&S and Brewing Champions will be determined at Yule/Investiture
      • Informal A&S workshops at Eleanora’s house.  Contact her for the address.
      • Monthly Craft & Chat day in the Bailiwick of Ivyeinrust

 

  • Chatelaine
    • Purchased new Gold Key garb with Plague Sale Funds
      • 4 pairs of pants, 3 long sleeve tunics, 2 short sleeve tunics
      • Still wants to get some dresses
      • Needs more kids garb
      • had a sucessful Black Boot Meet Up a few weeks ago
      • Continues to get emails from people interested in joining

 

  • Chancelor Minor
    • Was asked to plan activities at Ghosts, Ghouls, & Goblins
    • Children’s activities are available, contact Rosie

 

  • Webminister
    • Continued maintenance 
    • Mailing lists migrating from Yahoo to Gmail

 

  • Bailiwick
    • Ivy held a very successful Demo at UPenn on Thurs Aug 29th, which has resulted in several new undergraduate and post-grad students demonstrating interest in becoming involved. I expect 4-5 to be showing up between now and Yule.
      • Thank you to Bruni & Livia who were both a major help with getting the demo set up!
    • We currently have a bi-weekly scriptorium, a monthly craft & chat, as well as our monthly business meeting
      • The next business meeting is next Tuesday 9/17 at 7pm in the Fisher Fine Arts Library
    • If anyone is interested in teaching a class, we have space and a lot of interested undergrads. Please get in contact with myself and/or Mistress Brunissende, our A&S Minister.
    • Thélème will be held on Saturday, March 14th, 2020. The event/demo is free and open to the public. A placeholder is on the EK calendar. There will also be a scribal rare book “petting zoo” in the Kislak Rare Book Center at UPenn.

July 2019 Business Meeting Notes

 

Old business

  • Commons
    • Went really well
    • Final count near 130
    • Location was nice
      • Fighting was a lot closer to the rest of the event 
      • Made it feel like 1 event instead of 2 
    • Maybe switch fencers to shade where Anglesey was set up?
    • $235 in donations
    • Plague sale
      • Made almost $500!
      • Going to use the money to buy nice tunics/dresses at Pennsic, maybe some trim
      • Going to buy scrub pants 
      • Give remainder to Barony

 

  • Pennsic
    • It’s coming!  17 days
    • Do your final prep, check your tent for all its parts
    • Amazon Prime day is July 15th, in time to make final purchases
    • Final block assignments went out, our block is just us and Draken Lager
    • For those that have not paid camp fees, bring cash to Pennsic
    • People near site have said it’s been a very rainy season, maybe buy some rain boots
    • Providing water and ice to the youth fighters every day
    • Nightshade Armor fix Bhakaili armor? For a cost

 

  • Mael Eoin fundraiser on hold, maybe end of August?  Set up a fire and have brewers donate if they have anything

 

  • Largesse project –
    • Rolling along, putting together bag of EK tokens; if you want to contribute, contact Muin

 

  • PAX Demo
    • Got free space!  Maryna knew who to contact
    • We will be on the main show floor, next to the board game library
    • Chana is the contact person; email/Facebook any ideas and offers of help
    • Not sure what we’ll be able to include due to space
    • Going to have game boards set up, canvas/paper boards available for people to take home (with instructions)
    • Will reach out to local chatelaines to make sure I have business cards available for surrounding areas
    • Vinyl sign/banner?  Not sure what kind of signage they might require

 

  • Yule
    • Haven’t heard from anyone about autocratting
    • Rosie willing to help, but doesn’t want to autocrat
    • Martyn has someone who can do it during the day, but cannot help through cleanup
    • Isabel (Harper) covering dayboard
    • Martyn is cooking feast
    • Professional cleaning crew will do final cleanup, but we need people to put stuff away

 

  • Philly Ren Faire demo –
    • Chana has been in touch with Charlotte, one of the coordinators; has three groups to coordinate, wants us to all have a different draw
    • Mentioned fighters enjoyed it last time and wants to come back
    • Music/Calligraphy/Illumination/Simple Crafts

 

  • Society seneschal – new rule for demos –
    • if there is combat archery/thrown weapons at all, public VIEWING it, we need signed waivers; kingdom marshall is looking into it for more clarification

 

New Business

 

  • Mikael bought large property in Upper Darby; willing to start hosting thrown weapons practices, possibly archery if he can get a marshall; plenty of parking, close to train station; looking to start after Pennsic

 

Officers

 

  • Seneschal
    • Greetings to the Barony!
      As I’m sure you know Master Muin stepped down as Seneschal at the June meeting as he put in a Letter of Intent to run for Baron. I would like to thank Master Muin for his service, he was an inspiring and amusing leader and he is a hard act to follow.
      I would also like to thank Baron Mael Eoin for also putting in a Letter of Intent for the office of Seneschal. We have seen him step up many times and take on responsibilities that have enabled our beloved Barony to run smoothly. I thank him for his service.
      Commons was a great event. Moving the fighting and fencing under the trees and off the open field seemed to work well.
      I received a message from the Kingdom Seneschal regarding combat archery and thrown weapons at demos. Effective immediately waivers must be signed for members of the public to participate in combat archery or thrown weapons at demos. Parents must sign a waiver for a minor to participate.
      To everyone going to Pennsic I wish you a fun and safe war.
      In service to the Barony,
      THL Alesia de Maris of Ravenstar
      Seneschal

 

  • Herald
    • Report will be posted

 

  • Knight Marshall
    • Vaschir stepped down; His deputy Egil (Bad Hands) is running fight practice, but we need a new knight marshall; required position, so we need someone to fill that job
    • Egil (Bad Hands) has sent letter of intent to run for Knights Marshall to Seneschal; pending marshallate sent to Kingdom Marshall; has asked to be nominated to be Knight Marshall; position open till September, when we will vote

 

  • Exchequer
    • Working on the second quarter report.
    • Just a reminder that if anyone needs to visit the German Society site for reviewing logistics for Yule or Tavern, the German Society site is closed from Saturday, July 20th, through Sunday, August 11th.
    • Many thanks to Alesia for depositing the $235.00 in donations from Champions Commons. If anyone has any expenses from Champions Commons which have not been reimbursed yet, please let me know.
    • Many thanks to Livia for standing in as Chancellor of the Exchequer for me at the July Barony Meeting.

 

  • Chamberlain
    • Stuff went to Commons and stuff came back from Commons
    • Thank you to everyone who let Martyn drop stuff off and transported it

 

  • Chronicler
    • Thank you to Lady Chana for taking notes for me when mundaune life gets in the way.

 

  • MOAS
    • Art continues to happen!!
    • Pre-Pennsic:
      • Novice Day is July 20th in Rusted Woodlands (Tappan, NY) – the A&S and Bardic display/competitions are open to anyone who does not hold a Kingdom or Barony A&S/Bardic award and who has not won a championship. A great place to practice displaying, documentation, and get feedback. 
    • At Pennsic:
      • For those intending to display you A&S Project on Aug 4th or compete on Aug 8th at Pennsic, let me know so I can tell the Barony to support you 😉
      • Pennsic has a ton of classes, check out the Thing for a schedule and get excited! Some classes have materials fees so plan ahead
      • A&S events at Pennsic you may be interested in
        • BYOB Summit Aug 2nd at 2pm at Bog U
        • Brewer’s Guild Inter Kingdom Competition and Roundtable Aug 4th at 3pm in A&S 10am
        • Barter Town is Monday Aug 5th at 12pm in Great Hall.
        • Known World Scribal Tea on Monday Aug 5th at 1pm in AE Royal. 
        • Athena’s Thimble Panel at Pennsic is scheduled for Aug 6th (War Week Tuesday) at 9am in EK Royal. This is a busy one so especially if you are planning to panel at a higher level please reach out to the Guild ahead of time. 
        • EK Scribes meetup at Pennsic is Wednesday Aug 7th at 10am in EK Royal. 
        • Crafty Swap is Tuesday Aug 8th at 10am in the Great Hall. 
        • Tablet Weavers’ Tea Aug 8th 3pm in Atlantia Royal
        • KW Courtesans social Aug 8th at 3pm in Strawberry Fields 
        • EK College of Performers, Herbalists Guild, Soothsayers Guild, Blacksmith’s Guild all have meetings.
        • A&S Photo service at various times
    • Post Pennsic:
      • HRH Margarita’s Favor design is now available. Please feel free to reach out to me for kits for either HRM Fortune or HRH Margarita’s favors. There is always a huge need for Pennsic favors, even a few help. It’s a simple design and a great way to practice embroidery or fabric painting. 
      • Ducal Challenge is Sept 9th in Settmour Swamp and requests that armored and rapier combatants submit art they have made or commissioned to the prize pool. If you need any support with your project or getting connected with an artisan, let me know if I can help. 
      • The Scribal Work Day has been tentatively rescheduled for Sunday Sept 15th, more details soon on Facebook and will go out on the email list after Pennsic. We will have supplies and tasks for those of all skill levels. If you are interested in wordsmithing prior to the event, please let me know. 
      • There will be a Rattan Art competition and an A&S Gift Exchange at Caer Adamant’s Tourney of the Fallen Stag on Sept 29th 
      • Bards, Caer Adamant will be hosting Winternights South and Bardic Banshee on Oct 26th so get your repertoire beefed up!
      • The PAX Unplugged demo will be Dec 6th – 8th, we will set up a workshop or two before then to make some nice pretty game boards. Stay Tuned!
      • Master Muin is coordinating a largesse donation for Their To-Be-Majesties to be presented at Yule/Investiture, Dec 14th. Contact him or me to contribute. The new Baronial Seat will also be selecting Their A&S and Brewing Champions. 

 

  • MoL
    • Commons happened, we have champions
    • 9 heavy fighters, 16 fencers
    • Report sent in

 

  • Chatelaine
    • Caitlin, her boyfriend, Remy, Silas came to Commons
    • Continue to get people emailing in looking for info
    • Lots of newcomer classes/meetups at Pennsic
    • Hoping to do some newcomer largesse classes to create a basket for the Royals at Yule

 

  • Chancelor Minor
    • Children’s activities are available, contact Rosie

 

  • Webminister
    • Website and email are working
    • Mailing lists migrating from Yahoo to Gmail

 

  • Bailiwick
    • Sent report to chronicler
    • Productive June meeting; no July meeting; meeting last tuesday of August
    • Demo at UPenn for student activities day
    • music/dance day in September
    • Philly Out Fest Demo – Sunday October 13th
    • Scriptorium starting back up in the fall

 

Other business

  • Calendar – barony meetings listed at 7 (so that everyone can make it by 7:30 to start) – keep this
  • Website – champions not updated
  • Letters of intent for Baronial seat – only one received – Muin
    • We still need to go through polling
  • Rowen applied to be social media deputy – falls under office of seneschal; given position
  • Iriniia is Bhakail liaison for Banshee bardic
  • Maryna is engaged!

June 2019 Business Meeting Notes

Old Business

  • Pennsic
    • 45 days until Pennsic, 8 days left to pre-reg; EK court is Tuesday according to Facebook, but there was debate on that earlier in the year; Bhakail’s period games night is on middle Sunday
  • Commons
    • Plague sale of Gold Key and unclaimed Lost & Found!
    • Bring tables, chairs, & friends
    • Everyone should be responsible for your what you bring to the potluck – clean up your food before you leave
    • There will be court!
    • Officially event closes at 6 PM
    • This is a FREE EVENT, but donations will be accepted.  Considered a “charity event”
    • Not supposed to put trash in the dumpsters (take it with us)
    • Separate recyclables
    • ABSOLUTELY dry site, no alcohol at all or we will be kicked out
  • Tavern
    • Bid is being submitted
    • Rowen putting in to be deputy autocrat for Tavern “if anything should happen to the autocrats” (aka if Muin becomes Baron)
  • Mael Eoin fundraiser
    • Date to be determined
  • Largesse Project
    • Pushed back, still accumulating, to give to Majesties at Yule
  • PAX
    • In touch with floor coordinator, $900 for a 100 sq ft space; emailing chatelaines in the area to see if we can all pitch in money for it?
  • Yule
    • On the calendar; Mistress Scheherazade is royal liaison; have to discuss food; there will be no planned youth activities; it will be Investiture, current Highnesses are aware
  • Philly Ren Faire
    • Chana will reach out to Charlotte (on staff at Faire); still at Fort Mifflin; May 2-3, & 9-10 2020

New Business

  • Yule and Commons autocrats need to change hands now
    • According to Kingdom policy, Alesia can’t run events unless she gets permission
      • Maryna is now officially in charge of Commons
      • Autocrat for Yule doesn’t have to be decided tonight, proposed to table conversation about Yule staff until July meeting

Officers

  • Coronet
    • “Come to Commons and wish me well or curse my name” – lots of court scheduled, Cake or Death tournament sponsored by Matthew Miller; Matthew Miller who looks remarkably like Baroness Ysmay got his Silver Rapier; Talon (our deputy knight marshal) got his Order of the Tiger Combatant; Caitlin was called out in court for her fancy garb, Her Highness thinks great things out of her; Chana is now protege to Maistir Mael Eoin
  • Webminister
    • website and email are still working; report for officer membership and logins; standing by for office changes that are about to occur; Rowen would like to be new social media deputy, but they are not under the Webministry, they are under seneschal – they will look into this
  • Exchequer
    • Designated Fund balances:
      • Gold Key: $119.00
      • Bhakail Army: $42.00
      • Siege/Combat Archery: $25.00
      • Fencers’ Loaner Gear: $47.50 (matching funds)
      • Canton/Social balance: $1,267.46
    • Thanks! – Philly
  • MOAS
    • Submitted report, scribal shenanigans happening after Pennsic; Caer Adament has ongoing A&S nights; art continues to happen; Bhakail A&S workshops will get going again
  • MOL
    • Greetings unto all in the Barony and Friends of the Barony,We will soon be selecting new Champions for Bhakail and also getting ready for War.  Please check that your authorization cards are legible and have them (or a photo on your mystical device).If you are authorizing at a practice, Marshall’s please make sure you are sending documents to the current East Kingdom MOL – Lady Olivia Baker.  Her legal name and address are as follows:

      Kate Crandall
      PO Box 5561
      Colonie, NY 12205

      Have a great fighting season. Stay hydrated and safe.  Hope to see you on the field or around the campfire.
      Mistress Gisela Szabo and Mistress Judith the Confused
  • Herald
    • Will be on the website tonight
  • Chronicler
    • Currently fighting crime in the city; his substitute is taking notes
  • Chancellor minor
    • Children’s activities at SRWC, 8 kids throughout the day; kids made ice cream, painted shields
  • Chamberlain
    • We have stuff; coordinating getting stuff to Commons
  • Chatelaine
    • Newcomers are great; newcomer largesse project will get underway soon to introduce newcomers to new craft ideas; Remy and Caitlin will be coming to Pennsic;
    • Commons Plague Sale, you can bring stuff to donate to Plague Sale as long as you realize the proceeds will go to the barony; please contact Chana if you would like to do that
  • Bailiwick
    • Winter Night’s South/Caer Adament’s Banshee Bardic will now be merged
  • Seneschal
    • Sent out letter to step down
      • Two people were interested in taking position
        • Mael Eoin has withdrawn
          • Has been officer for about 15 years,
          • Going for Seneschal because there are things we need to deal with (bylaws, we are not following them)
          • This way we don’t have to go through a runoff vote
        • Lady Alesia voted in! Waugh Bhakail! (she celebrated with an evil cackle)
    • Thanks to Master Muin for spending the last two years dedicated to the Barony
  • Other Business 
    • Letters of Intent for position of Coronet are due by the July business meeting on July 9th 2019 and need to be given to the Baron, and Deputy Senseshal 
    • No business meeting in August due to Pennsic
    • Alesia is now in charge and can now close the meeting.

May 2019 Business Meeting Notes

Old Business

  • Yule
    • 14 December 2019
    • Budget has been passed
  • Pennsic
    • Lady Roseia Poseia is our camp exchequer.  Pennsic camp money ($60/adult & $20/juvenile) can be given to her, either cash or check payable to Rose O’Connell.  Money must be received by June 19th.
    • Pre-Reg Ends soon
        • Mail in – May 31st 2019
        • Online (Unpaid) – June 6th 2019
        • Online (Paid) – June 19th 2019
    • Check your tents!  Moldy tents are sad tents.
  • Commons
    • NEW DATE!!!
      • Sunday June 23rd 2019
    • NEW LOCATION!!!
      • Pavilion 14 at Ridely Creek State Park (map)
    • Plague sale!
      • Gold Key Garb
      • Constables Lost & Found
  • Tavern
    • One bid so far
  • Mael Oein Fundraiser
    • Date TBD
  • Largess Project
    • Was originally set for Crown Tournament but the Royals schedule was full and it didn’t happen.
    • Now planned for Southern Region War Camp on 7-9 Jun 2019
  • PAX Unplugged
    • We are strongly considering putting together a medieval gaming demo this year.  Neighboring Baronies, are Shires will be invited to participate.
    • Dates have been announced, December 6-8th 2019, and tickets are on sale.
    • Lady Channa Friedl the Maker and Lady Maryna Borowska will be coordinating with PAX organizers

New Business

  • Baron Rowen Cloteworthy is stepping down as Baron of Bhakail at our Commons event on June 23rd.
    • Letters of Intent are due by the July business meeting on July 9th 2019 and need to be given to the Baron, and Deputy Senseshal 
  • Master Muin maqq Minain in stepping down as Senseshal at the of June to start his run for Baron of Bhakail.
    • Letter of Intent are due by the June Business Meeting on June 11th 2019 and needs to be given to the Baron and Senseshal
  • Philly Ren Faire
    • We were contacted by organizers of the Philly Ren Faire asking us to come back next year.

Officer Reports

  • Baron
    • “To all the people of the Barony, greetings and all good wishes to each of you!

      It is with great regret that I announce that I will be stepping down as Baron at the end of June. I am, unfortunately, moving out of the Barony (into Iron Bog) and cannot retain the Seat.

      I have spoken to Their Majesties Ôzurr and Fortune; to Mistress Katherine Barr, EK Seneschal; and to Master Muin as Baronial Seneschal. The Crown has acknowledged my need to step down. At my suggestion, Baroness Ysmay de Lynn will serve as Vicar during the polling process for a new Baronial Seat.

      Master Muin will begin to set up the polling process to choose a new Baronial Seat immediately. I’ve contacted Their Highnesses to ask if They can make this Yule the next Baronial Investiture. That will be easiest on the Barony’s schedule and fits well into the timeline. I do not yet have a response, but I’m certain They’re very busy with Their new position and I will hear from them soon.

      In consultation with Master Muin and the Honorable Lady Alesia de Maris of Ravenstar, event steward for Commons and Champions, and after explaining the situation to the Barony’s Armored and Rapier Champions, we will be moving Commons and Champions to Sunday, June 23rd, where I will choose new Armored and Rapier Champions to serve the Barony for the next year, hold my Last Court, and install Ysmay as Vicar, assuming the bid passes its vote at the May Business Meeting this Tuesday night.

      Thank you for the opportunity to serve you for these last two years. It has been my absolute greatest pleasure to be your Baron. This is truly the best job I’ve had in the Society and you all have done me and your Barony proud.

      Waauugghh, Bhakail!!”

    • A number of awards were given to Bhakailies and our friends! A complete list can be found on the East Kingdom Gazette webpage.
  • Senseshal
    • Stepping down as Senseshal at the of June to start his run for Baron of Bhakail.
      • Letter of Intent are due by the June Business Meeting on June 11th 2019 and needs to be given to the Baron and Senseshal
  • Web Minister
    • New Emails for new Officers!
    • The transfer from Yahoo Groups to Google Groups is starting soon
  • MOAS
    • New Scribal Date TBD
    • Many Arts & Sciences Demos at the recent May-be event
    • Looking for help creating scrolls for Commons at the end of June
  • Exchequer
    • Commons budget passed!
    • Designated Fun balances
      • Gold Key- $119
      • Bhakail Army- $42
      • Siege/Combat Archery- $25
      • Fencers Loaner Gear- $47.50
      • Canton Social- $1267.46
  • MOL
    • Authorization card forms are still going to an old address and is causing delays and possibly getting lost.
  • Herald
    • Posted to website.
  • Chronicler
    • Still taking and posting notes
  • Chancellor Minor
    • Children’s Activities at Crown Tourny was a success
    • Planning for Southern Region War Camp
      • Please Contact if you’re interested in helping
  • Chamberlain
    • “I will be working with the Autocrat & staff for Champions & Commons to make sure the appropriate Baronial gear makes it to the event.  If anyone is planning any upcoming events, please remember to reach out as early into your process as you can”
  • Chatelaine
    • We had a number of new comers at Iron Bogs May-be event
    • Planning on spending some gold key money on purchasing pants and using donations of fabric to make new tunics
  • Bailiwick
    • Zip Code transfer has been completed!
    • Planing on a Dance & Music Day in the Fall
    • Business Meeting June 28th in the Van Pelt Library
      • If you’re not a Penn Student contact the Senseshal to get your name on the attendance list

Salamander Pursuivant’s Report, 2019-05

His Excellency’s last court was held on January 26th at our tavern event, known this year as “At the Sign of the Cat and Dragon”. His Excellency’s next court will be held at Commons, on June 23rd. Anyone interested in producing scrolls for future Baronial Courts is welcome to contact me.

Heraldic Submissions

If you have submitted an item to the College for review via another consulting herald, please let me know what name you are submitting it under so that the progress of your items can be included on future versions of this report.

From the Eastern Internal Letter of Intent (ILoI) – This letter includes all new names and devices that have been submitted to the Eastern College of Heralds in the last month. It takes about two months for items to reach the next stage, the Eastern Letter of Decision.

April 2019:

— Maryna Borowska’s has submitted a new name (Maryna Borowska), new device (per saltire azure and argent, a domestic cat passant sable and a bordure purpura) and new badge ((Fieldless) a domestic cat couchant sable maintaining a sprig of bilberryfructed and leaved proper).

 

From the Eastern Letter of Decision (LoD) – This letter reports what items will be forwarded to Laurel to be decided on and what will be returned to the submitter for more work. It takes about six more months for submissions to reach the next stage, the Laurel Letter of Acceptances and Returns.

April 2019:

No items I recognized as belonging to a member of the Barony appeared on this month’s LoD.

 

From the Laurel Letter of Acceptances and Returns (LoAR) – This letter says what items have been accepted by SCA’s College of Arms and what has been returned to the submitter unregistered.

February 2019:

No items from the East Kingdom appeared on this month’s LoAR.

If you are currently unsure of the status of your name or device, please contact me at herald@bhakail.eastkingdom.org and I will provide you with an update.

Pennsic

For those who are attending Pennsic, consulting tables should be available on site. However, please be aware that due to the number of submissions received, it may not be possible for the consulting heralds to keep you updated on the progress of your names and devices. Please let me know if you submit something while there, in case you have questions about where it is in the process or in the event that the College has questions or needs to request a change to your paperwork.

 

In service,

Ragna Grímólfsdóttir


April 2019 Business Meeting Notes

New Business

  • A&S
    • Lady Maryna Borowska Is our new MOAS.
  • Pennsic
    • Lady Roseia Poseia is our camp exchequer.  Pennsic camp money ($60/adult & $20/juvenile) can be given to her, either cash or check payable to Rose O’Connell.  Money must be received by June 19th.
    • Camp Meeting April 28 April 2019 at Baron Darmon and Baroness Sabines house.
    • Pre-Reg Ends soon
      • Mail in – May 31st
      • Online (Unpaid) – June 6th
      • Online (Paid) – June 19th
    • Check your tents!  Moldy tents are sad tents.
  • Fundraisers
    • Baron Mael Eoin is planning on a fundraiser at his house.  More info coming later.
    • Possible fundraiser at Bhakail Commons.  Gold Key garb sale.  Bake Sale.  Constables Lost and Found Sale.
  • Crown Tournament
    • The barony would like together Largess gifts to present to the Royals on May 4th.  If you are interested please contact The Seneschal.

Old Business

  • Meeting Space
    • Still looking for alternatives to gather.  We do like Denny’s but are willing to consider other places as well.
  • Events
    • Bhakail Commons-  Lady Alesia de Maris of Ravenstar has offered to place a bid with a possible date of August 25th.  She will look into getting the required permits and insurance.
    • Yule- Lady Alesia de Maris of Ravenstar has offered to place a bid with a possible date of December 14th.  Roseia Poseia would be Deputy Steward and Lord Martyn de Halliwell as head cook.  The Contract should remain the same as last years, and the addition of a cleaning company being a requirement, which we are happy about.
    • Tavern- Baron Mael Eoin and Baron Jibril have expressed interest in running this event in 2020.

Officer

  • Baron
    • Several Bhakailis received at Mudthaw and Coronation
    • Crown Tournament is fast approaching on May 4th.
      • Looking for Largesss/Gifts to give at Crown Tournament
    • Always taking recommendations for baronial awards
  • Seneschal
    • Looking for volunteers to create some largess for the Royals to be presents at Crown Tournament
  • Exchequer
    • “The first quarter financial report has been submitted”
  • MOAS
    • Lady Maryna Borowska Is our new MOAS!
    • Looking to start a Backlog/Blank Scroll workshop.  Possible around May 19th.
  • Herald
    • Report already on the website.
  • Chronicler
    • Notes are being taken
  • Web Minister
    • Still intending to move from Yahoo Groups to Google Groups.  It’ll happen to soon.
    • Make yourself an East Kingdom Wiki page.  It’s free and easy.
    • Officers should be using official emails.
  • Chancellor Minor
    • “Please let me know if you would like any Children Activity at your event.  I would be happy to put something together for you. I am currently putting together some Children Activity for the Caer Adamant for Spring Crown on May 4.  If your are interested in helping out with this, please let me know via email 181843@member.eastkingdom.org.  It would be very appreciated”
  • Chamberlain
    • We have lots of stuff
    • Wants to have an Organization and Catalog day
  • Chatelaine
    • Black Boot Company have been having semi regular meetings, talking about any topic our new comers want to know more about.
    • Planning an day to help newcomers pick out Outfits for events.
    • Talk To Someone New Challenge.  Find someone you don’t know at an event and start a conversation.

Pennsic 48 Update

Pennsic by the numbers…

107 days left until Pennsic!

70 days left to pre-reg online

32 people have pre-regged with Bhakail so far!

 

Both camp fees and camp forms will be due by June 19th.  Camp fees are paid to Rosie (cash or check please, checks can be made out to Rosie O’Connell), and camp forms are due to Dayna (can be emailed or hard copy).  Our contact information is located on the first page of the camp form.

Please fill out a new camp form, I changed them this year to include more information that will help us plan the map.

 

Camp Master’s Corner – now is a good time to check your tent!  The weather is starting to get warmer, so pull your tent out of storage and set it up in the yard.  Check for mold, holes, anything that could hinder your fun during camping season.  You’ll have plenty of time to fix problems you might find if you look for them now!

 

*** We will have a Pennsic planning meeting on Sunday, April 28th at “The Baronial Estate” (aka Rowen’s house). Let’s say 2pm? Bring snacks! ***


March 2019 Business Meeting Notes

New Business

  • Meeting Space
    • We are spending more at our current business meeting space at Marple Christian Church than we are taking in donation.  We are currently planning on moving our meetings to Denny’s at 47 Industrial Hwy Essington, PA 19029
  • A&S
    • We will be voting for a new Arts and Science Officer at our next business meeting.  So far Livia Petrolia and Maryna Borowska have expressed interest.
  • Philly Ren Faire
    • Doesn’t look like we’ll be demoing this year.  Unless someone wants to take lead and be our Liaison.
  • Pennsic
    • Roseia Poseia is our camp exchequer.  Pennsic camp money ($60) can be given to her, either cash or check payable to Rose Marie.
    • Camp Meeting TBD very likely early April

Old Business

  • Meeting Space
    • Still looking for alternatives to gather.  We are spending more for the meeting space then we are getting in donations.  
  • Events
    • Looking for someone to run Bhakail Commons and Bhakail Yule.  People have mentioned interest but so far there have been no bids submitted.

Officer

  • Baron
    • Planning on attending Mudthaw Mar 30th and Coronation Apr 6th.  Looking for retainers.
    • Looking for Largesss/Gifts to give at Coronation   
  • Seneschal
    • “We are a Brony in Need ™ We have need for Autocrats for our regular events. (Commons, Yule, Tavern).  And we need a proposal, a plan, and Aurocrats for fundraising events.  Our Barony has need of an increase in funds.  We also need a better meeting place.  Either one that is less costly, or one that offers more options for our needs.  Crafting, fighting, fencing, meeting, social space.  We approach Spring, a time of renewal and growth.  Let’s do just that, Shall we?”
  • Exchequer
    • “The event report for Tavern has been submitted.  Bhakail is up-to-date on all required financial reporting”
  • Herald
    • Submissions from Pennsic 47 are starting to come back in recent LoARs
  • Chronicler
    • Notes are being taken
  • Web Minister
    • Still intending to move from Yahoo Groups to Google Groups.  It’ll happen to soon. Make yourself an East Kingdom Wiki page.  It’s free and easy.
  • Chancellor Minor
    • “Please let me know if you would like any Children Activity at your event.  I would be glad to put something together for you. The shire of Caer Adamant has asked mt to put something together for Spring Crown on May 4.  If your are interested in helping out with this, please let me know at the following email 181843@member.eastkingdom.org It would be very appreciated”
  • Chatelaine
    • Black Boot Company have been having semi regular meetings, talking about any topic our new comers want to know more about.
    • Possible Philly PAX Unplugged Demo in Nov 2019