Officer Reports


Updates from Bhakail’s Officers

Salamander Pursuivant’s Report, 2018-12

His Excellency’s last court was held at the Bhakail Yule Revel on Saturday, December 8th. His Excellency’s next court will be held on January 26th at our tavern event, known this year as “At the Sign of the Cat and Dragon”. Anyone interested in producing scrolls for future Baronial Courts is welcome to contact me.

Heraldic Submissions

If you have submitted an item to the College for review via another consulting herald, please let me know what name you are submitting it under so that the progress of your items can be included on future versions of this report.

From the Eastern Internal Letter of Intent (ILoI) – This letter includes all new names and devices that have been submitted to the Eastern College of Heralds in the last month. It takes about two months for items to reach the next stage, the Eastern Letter of Decision.

November 2018:

— No letter appears to have been posted.

October 2018:

— Mairi Crawford has resubmitted a name (Mairi Crawford) and device (Azure, in pale three clouds Or).

— Mairi Crawford has submitted a new badge ((Fieldless) A urinal Sable). This submission was later withdrawn.

From the Eastern Letter of Decision (LoD) – This letter reports what items will be forwarded to Laurel to be decided on and what will be returned to the submitter for more work. It takes about six more months for submissions to reach the next stage, the Laurel Letter of Acceptances and Returns.

November 2018:

— No letter appears to have been posted.

October 2018:

— I did not see any names or devices which I immediately recognized as belonging to a member of the Barony.

From the Laurel Letter of Acceptances and Returns (LoAR) – This letter says what items have been accepted by SCA’s College of Arms and what has been returned to the submitter unregistered.

September 2018:

— There was only one item listed for the East, which I did not immediately recognize as belonging to a member of the Barony.

August 2018:

— Mýrún Leifsdóttir’s name and device (Sable, an owl contourny maintaining an olive sprig bendwise inverted argent fructed Or) have been accepted.

If you are currently unsure of the status of your name or device, please contact me and I will provide you with an update.

Pennsic

For those who made use of the consulting tables at Pennsic, please be aware that due to the number of submissions received, it may not be possible for the consulting heralds to keep you updated on the progress of your names and devices. Please let me know if you submitted something while there, in case you have questions about where it is in the process or in the event that the College has questions or needs to request a change to your paperwork.

In service,

Ragna Grímólfsdóttir


November 2018 Business Meeting Notes

Old Business

  • New Business Meeting Locations!
  • Yule
    • West Kingdom has been hit hard by wild fires, we plan on collecting  donations of well cared for garb at Yule to send to them.
    • PayPal closes on Nov 28.  Get your Preregs in soon!
    • Volunteers are still needed for setup, tear down, servers, and  Gate Guard.
  • Tavern
    • Volunteers are still needed for setup, tear down, servers, and  Gate Guard.

New Business

  • We have been contacted by representatives of The Mill at Anselma (a national historic site) who have offered us use of their grounds for events.  The site is in the Shire of Hartshorn -dale.
  • 100 Minutes War quickly approaches (Saturday November 17th)

Officer Reports

  • Coronet-
    • Crown Tourney happened last weekend and a new Prince and Princess have been crowned.  This is the first Unbelted Prince in over 20 years.
  • Seneshal-
    • We are entering the colder months and though the number of events wanes and attendance falls he is happy to see the number of people who still attend them.
  • Exchequer-
    • We have money
  • MOAS-
    • A&S evenings are happening on Thursday nights at Lady Eleanora Tilamaker house
  • MOL-
    • Looking for help at Shire Wars
  • Web Minister-
    • Websites continue to work
  • Herald-
    • If you submitted a Name/Device/Badge at Pennsic please let her know
  • Chancellor Minor-
    • Reminder that “Youth Activities” is NOT a babysitting service and that an adult or responsible teenager.
    • There are plans for a Salamander Hunt at Yule
    • Volunteers need to assist with Youth activities at Yule.
  • Chamberlin-
    • Currently looking for a replacement
    • New storage shelves at Mistress Philadelphia’s home
    • Planning a Post-Yule Inventory
  • Chatelaine-
    • New members are active in the group
    • Gold Key Garb, looking to make simpler garb that may be less intimidating, needs pouches & belts if you have any to donate please email chatelaine@bhakail.eastkingdom.org
    • Planning a Post-Yule Inventory
    • Looking to sell old garb to raise funds to make new garb at a Plague Sale, possibly at Commons.
  • Bailiwick
    • Next Business is Monday November 19th at the Van Pelt Library.
    • Looking to hear back from Kingdom about Zip Codes changes

Salamander Pursuivant’s Report, 2018-10

His Excellency’s last court was held at River Wars on September 20th-22nd, with the kind blessings of Their Excellencies Iron Bog. His Excellency’s next court will be held on December 8th at the Bhakail Yule Revel. Anyone interested in producing scrolls for future Baronial Courts is welcome to contact me.

Heraldic Submissions

If you have submitted an item to the College for review via another consulting herald, please let me know what name you are submitting it under so that the progress of your items can be included on future versions of this report.

From the Eastern Internal Letter of Intent (ILoI) – This letter includes all new names and devices that have been submitted to the Eastern College of Heralds in the last month. It takes about two months for items to reach the next stage, the Eastern Letter of Decision.

October 2018:

— No letter has yet been posted.

September 2018:

— No names which I immediately recognized as belonging to a member of the Barony appeared.

From the Eastern Letter of Decision (LoD) – This letter reports what items will be forwarded to Laurel to be decided on and what will be returned to the submitter for more work. It takes about six more months for submissions to reach the next stage, the Laurel Letter of Acceptances and Returns.

October 2018:

— No letter has yet been posted.

From the Laurel Letter of Acceptances and Returns (LoAR) – This letter says what items have been accepted by SCA’s College of Arms and what has been returned to the submitter unregistered.

July 2018:

— No names which I immediately recognized as belonging to a member of the Barony appeared.

If you are currently unsure of the status of your name or device, please contact me and I will provide you with an update.

Pennsic

For those who made use of the consulting tables at Pennsic, please be aware that due to the number of submissions received, it may not be possible for the consulting heralds to keep you updated on the progress of your names and devices. Please let me know if you submitted something while there, in case you have questions about where it is in the process or in the event that the College has questions or needs to request a change to your paperwork.

In service,
Ragna Grímólfsdóttir


October 2018 Business Meeting Notes

Old Business

  • Plans for participating in Media’s Halloween Parade are dead
  • Yule event page has been updated with registration, A&S Championship, and Brewing Championship info.  Volunteers are still needed for Gate Guard.
  • Tavern event page has been updated with registration, Bardic Championship, and Gaming Championship info.  Volunteers are still needed for Gate Guard.

New Business

  • The Yahoo Group pages will be moving over to Google
  • There was discussion about keeping the Bhakail Facebook Page “unofficial” or making it “official” as well as the possible eventuality of a Baronial Social Media Officer.
  • We are still looking for another place to hold the weekly Social and the Business Meetings, but until we can they will be held at Pinocchios
  • The Barony ok’d the Bailiwicks request for additional Zip Codes.  The matter will be passed onto Kingdom for final approval.
  • The Baronial Chamberlin is looking for a replacement please email chamberlain@bhakail.eastkingdom.org if you’re interested
  • Another set of 10 Baronial tabards have been requested, with the possibility of adding some kind of Southern Army identifier.

Officer Reports

  • Coronet-
    • Baroness Suba has stepped down as Baroness of Bhakail.
    • Lord Mikael McCue was named Baronial Thrown Weapons Champion at River War
    • Expect an approximately 40 min Court at Yule and a 20 min Court at Tavern
    • Baron Rowen plans on attending the Tournament of the Fallen Stag in the Shire of Caer Adamant, and Shire Wars in the Shire of Owlsherst.
  • Seneshal-
    • If you have a badge of office please wear it at events.
  • Exchequer-
    • We have money
  • MOAS-
    • A&S evenings are happening on Thursday nights at Lady Eleanora Tilamaker house
  • MOL-
    • Looking for help at Shire Wars
  • Web Minister-
    • Working on moving Yahoo groups to Google
  • Herald-
    • If you submitted a Name/Device/Badge at Pennsic please let her know
  • Chancellor Minor-
    • Assisted at River War
    • Baronial Commons had the first Pony Races
    • Reminder that “Youth Activities” is NOT a babysitting service and that an adult or responsible teenager.
    • There are plans for a Salamander Hunt at Yule
  • Chamberlin-
    • Currently looking for a replacement
    • Prepping for Yule
  • Chatelaine-
    • New members are active in the group
    • Gold Key Garb, looking to make simpler garb that may be less intimidating, needs pouches & belts if you have any to donate please email chatelaine@bhakail.eastkingdom.org
    • Mug Challenge!  Give a mug or period looking cup to a newcomer and post a picture to Lord Alexanders Mug Challenge Facebook page for a special token
  • Bailiwick-
    • There are new members who are stepping up and becoming Officers
    • Planing more activities like Scriptoriums and Group Lunches

Chatelaine Report – October 2018

Things continue apace for our Bhakaili newcomers, who have been enjoying learning where they fit into our Society.

I would appreciate any help people might be willing to give in making new Gold Key garb from the funds Mistress Philadelphia found for us.  I’m hoping to build up our stock of basic garments, so if anyone would like to volunteer to make some tunics, dresses, pants, hoods, etc, please let me know.  I would also appreciate any donations of belts or pouches, as our current Gold Key stock has none of these items.

As winter looms closer, the Black Boot Company will be hosting open activity days for newcomers to meet and learn more about the Society as a whole.


September 2018 Business Meeting and Officer Reports

Old Business

Open Positions

  • Chronicler position open, only Cailin running for it.  After a vote, Cailin was voted in, will start next month
  • Chamberlain position is open, only one candidate put in a petition.  We will not vote without them there, and that person still needs to put in a letter of intent.  If you are interested in the position, please put in a letter of intent to the Seneschal

New Site for Meetings

  • Stage One will be closing before the end of the year, so we need new a new site for meetings, heavy fighters, and rapier
  • Please start looking around for other options, email suggestions to Seneschal
  • We can find a social space without the fighters
  • We can hold fundraisers for the site fee if we find it to be high
  • The idea was brought up that it is ok to hold social in someone’s home, but having a neutral space makes it easier for newcomers to feel welcome
  • Elanora has a lead at Broomall library, but libraries may close their meeting rooms early

Tavern 2019

  • Bid submitted by Chana, with dayboard provided by Maryna
  • Bid will be reviewed by council of exchequer

Yule 2018

  • Still need championship info before putting up event announcement
  • Paypal link is live
  • Menus are still under construction: Jibril’s dayboard will be Turkish/Arabian, and feast will take us across the trade route from India, southeast Asia, Persia, and Italy
  • Event is now opposite of K&Q Rapier, so we’re anticipating a loss in attendance
  • Member cost will be $18, non-member $23, and feast is $12

Zip Code Committee

  • Official proposal from the Bailiwick – asking the Barony to turn over 5 zip codes to the Bailiwick (19123, 19131, 19146, 19148, 19151
  • Hartshornedale and Buckland Cross have not reached out to us
  • Martyn will draw up a new map

Bylaws Committee

  • Defunct because the chairperson resigned
  • Closer to Yule, Mael Eoin might “refunct” it – we need to review the bylaws eventually (it’s in our bylaws to do so)

Champions and Commons

  • Bhakail has new champions and so does Hartshornedale!
  • There was so much food
  • 88 people, 12 minors, and we made about $35
  • Of note for next year – we need a permit to use that site for fighting, as we are hosting a “sporting event”.  This permit costs $25 and can be obtained in person or over the phone
  • Ysmay will happily talk to people who are interested in running this event next year to let them know about it

Pennsic

  • Two major issues – charging and cleaning up
  • CPAP machines cannot be charged in our charging station – it trips the breaker, so no one else’s things can charge.  All CPAPs need to be registered through Disability so you can be assigned a charging space
  • Lots of trash at the end
  • People need to take responsibility of their own things in common areas
  • Maybe have a common space that’s labeled as such?  A table or a shelf for things that people donate to common?  How to police it?

River Wars

  • Bhakail will hold a Thrown Weapons Championship
  • If you want to camp as a group, let Master Collin Monroe know, give him tent info

 

New Business

Media Halloween Parade – October 27th at 2pm

  • Contact Rowen if interested
  • Suggested that the group travels down to Caer Adamant’s Banshee Bardic afterwards

Curia

  • Another one is coming
  • Changes to current law are mostly repairs to grammer, word changes, spelling
  • Few changes to create gender neutral titles
  • How to define Tir Mara, who rules it

Yule 2019

  • Need to start soliciting bids
  • You can follow Martyn around all day to learn about it
  • Runi – “Can we call it ‘Yule love it!?!’”
  • Group of people already interested in cooking

Need to start thinking about roles for Pennsic (camp master), who’s running Commons, etc

 

Officer Reports

Knight Marshall

  • New practice format is working well – warm up together and work on specific drills
  • Commons was great
  • At River War – torchlight tourney for Baronial Champions

Coronets

  • Forgot a piece of business at Commons, held a “micro-mini-mini” court to award a Flame of Bhakail to Ysmay for her hard work running Commons
  • Come to River Wars to throw for Champions
  • Commons happened, there were lots of awards
  • Pennsic happened, there were lots of awards
  • Bhakail sponsored two youth fighters at Pennsic
  • Thorsten threw in Baronial thrown weapons tourney and “did not come in last!” (which was his goal)

Seneschal

  • Little bit of time before Yule – use it to revitalize, don’t get burnt out
  • Go to events you WANT to go to

MOAS

  • Weekly A&S nights on Thursdays
  • If you have specific requests for garb workshops, contact Elanora
  • On alternate Tuesdays, the Bailiwick of Ivyeinrust will be hosting a Scriptorium (drop-in scribal workshop) – contact Maryna (Blueberry) with questions

Chronicler

  • It’s Cailin now!

Herald

  • Report is online
  • If you put in paperwork at the consulting tables at Pennsic, TELL RAGNA (Melanie) – mundane names are not used on those papers so she cannot track your progress unless you tell her to

MoL

  • Thank you to the Barony for providing ice to the youth fighters at Pennsic
  • Shire Wars is in October – come to it
  • Commons – many people approached Ysmay throughout the day to compliment the MoL

Chamberlain

  • The Barony still has stuff!
  • List of necessary equipment for Yule has been submitted

Chatelaine

  • The Barony still has newcomers!
  • Mistress Philadelphia has made us aware of a budget to make new Gold Key – Chana would appreciate help in creating new items such as tabards, tunics, skirts, pants, etc
  • Event board at Ducal Challenge detailing the day, with pictures of autocrat, chatelaine, etc…  Chana will make one of these boards to be used at Yule

Webminister

  • The internet is not broken!
  • Check your email!
  • Officers can now update the Bhakail calendar (if you have problems, contact Runi)
  • Bailiwick now has a calendar that works

Exchequer

  • Carrying $119 for years for Gold Key – specific to making new garb
  • $106 to support the Bhakail Army, some tabards were made from this fund for Pennsic

Ivyeinrust

  • New officers!  Penn undergrad has become chatelaine, Maryna has become herald
  • Philly stepped down as webminister and is now chamberlaine
  • Demo – huge thank you to Maryna and Livia – fall activities fair for the freshman, they handed out cards with upcoming events on them
  • Business meetings are now Monday nights

Combat Archery Marshall

  • Pennsic – officially part of the Southern Region Army – about half of the Southern Region archers were Bhakailis
  • Contacted by Captain of Her Highness’s Guard to provide archers to the guard because of how well we acquitted ourselves at Pennsic.  Jibril, Cailin, and Chana will join Her Highness’s guard when she steps up to the throne
  • Southern Region was awarded the Blue Tyger Legion for their fighting prowess at Pennsic
  • New archers are incoming, will be putting together classes on technique, armor, etc
  • Possibility of creating Baronial ammo for use by Bhakaili archers

Chatelaine Report – September 2018

Since Pennsic, we have welcomed a couple newcomers to the Barony, along with helping some of our more established newcomers find their niche in the society.  It seems our newcomers recently have been both of the creative and martial sort – we have gained both dedicated fighters as well as artists.

Mistress Philadelphia has informed me that a budget has existed for several years to be used for new Gold Key construction.  I plan on sifting through the current Gold Key for pieces that can leave the collection, and would love assistance making some new items.  We are particularly low on women’s garb and simple pieces – tunics, skirts, pants, etc.  If anyone would like to help in the planning or construction of new garb, please let me know.

In addition to new garb, I would like to create an event board to be displayed next to the troll table at events.  If anyone attended Ducal Challenge in the Barony of Settmour Swamp, you would have seen this green board, which listed everything happening that day.  Along with the schedule, a dayboard menu, and a brochure for newcomers, pictures of the autocrat, dayboard coordinator, and chatelaine were posted, making it easier for guests to find these people if needed.  I plan to have this board completed before Yule.


Salamander Pursuivant’s Report, 2018-09

Their Excellencies’ last court was held on August 26th at Commons and Champions. Their Excellencies’ next court will be held on December 8th at the Bhakail Yule Revel. Anyone interested in producing scrolls for future Baronial Courts is welcome to contact me.

Heraldic Submissions

If you have submitted an item to the College for review via another consulting herald, please let me know what name you are submitting it under so that the progress of your items can be included on future versions of this report.

From the Eastern Internal Letter of Intent (ILoI) – This letter includes all new names and devices that have been submitted to the Eastern College of Heralds in the last month. It takes about two months for items to reach the next stage, the Eastern Letter of Decision.

September 2018:

— No letter has yet been posted.

From the Eastern Letter of Decision (LoD) – This letter reports what items will be forwarded to Laurel to be decided on and what will be returned to the submitter for more work. It takes about six more months for submissions to reach the next stage, the Laurel Letter of Acceptances and Returns.

September 2018:

— Mari Clock van Hoorne’s new household name (Gameday Taverne) was forwarded on to Laurel.

July 2018:

— Iriniia Mieszkowna’s new name (Iriniia Mieszkowna) was forwarded on to Laurel.

— Rúni inn írski’s new name (Rúni inn írski) was forwarded on to Laurel.

From the Laurel Letter of Acceptances and Returns (LoAR) – This letter says what items have been accepted by SCA’s College of Arms and what has been returned to the submitter unregistered.

June 2018:

— Chana Freidl the Maker’s new device (Per bend sinister azure and purpure, a dragon maintaining a sewing needle fracted argent) was accepted.

If you are currently unsure of the status of your name or device, please contact me and I will provide you with an update.

Pennsic

For those who made use of the consulting tables at Pennsic, please be aware that due to the number of submissions received, it may not be possible for the consulting heralds to keep you updated on the progress of your names and devices. Please let me know if you submitted something while there, in case you have questions about where it is in the process or in the event that the College has questions or needs to request a change to your paperwork.

In service,
Ragna Grímólfsdóttir


Salamander Pursuivant’s Report, 2018-07

Anyone interested in producing scrolls for future Baronial Courts is welcome to contact me.

Heraldic Submissions

If you have submitted an item to the College for review via another consulting herald, please let me know what name you are submitting it under so that the progress of your items can be included on future versions of this report.

From the Eastern Internal Letter of Intent (ILoI) – This letter includes all new names and devices that have been submitted to the Eastern College of Heralds in the last month. It takes about two months for items to reach the next stage, the Eastern Letter of Decision.

July 2018:

— Iriniia Mieszkowa’s has submitted a new name (Iriniia Mieszkowa).

— Rúni inn írski has submitted a new name (Rúni inn írski).

From the Eastern Letter of Decision (LoD) – This letter reports what items will be forwarded to Laurel to be decided on and what will be returned to the submitter for more work. It takes about six more months for submissions to reach the next stage, the Laurel Letter of Acceptances and Returns.

May 2018:

— No names or devices which I immediately recognized as belonging to the Barony appeared on this letter.

From the Laurel Letter of Acceptances and Returns (LoAR) – This letter says what items have been accepted by SCA’s College of Arms and what has been returned to the submitter unregistered.

May 2018:

— The Barony of Bhakail’s new order name (Order of the Crucible of Bhakail) and new badge ((Fieldless) On a flame Or a heart gules) was accepted. A special congratulations to Mistress Philadelphia Brown, the premier of the Order!

— Eldrich Gaiman’s new badge ((Fieldless) A skirt of chainmail argent) was accepted.

If you are currently unsure of the status of your name or device, please contact me and I will provide you with an update.

Pennsic

For those who are attending Pennsic, consulting tables should be available on site. However, please be aware that due to the number of submissions received, it may not be possible for the consulting heralds to keep you updated on the progress of your names and devices. Please let me know if you submit something while there, in case you have questions about where it is in the process or in the event that the College has questions or needs to request a change to your paperwork.

In service,
Ragna Grímólfsdóttir

 


Salamander Pursuivant’s Report, 2018-06

Anyone interested in producing scrolls for future Baronial Courts is welcome to contact me.

Heraldic Submissions

If you have submitted an item to the College for review via another consulting herald, please let me know what name you are submitting it under so that the progress of your items can be included on future versions of this report.

From the Eastern Internal Letter of Intent (ILoI) – This letter includes all new names and devices that have been submitted to the Eastern College of Heralds in the last month. It takes about two months for items to reach the next stage, the Eastern Letter of Decision.

May 2018:

— No names or devices which I immediately recognized as belonging to the Barony appeared on this letter.

From the Eastern Letter of Decision (LoD) – This letter reports what items will be forwarded to Laurel to be decided on and what will be returned to the submitter for more work. It takes about six more months for submissions to reach the next stage, the Laurel Letter of Acceptances and Returns.

May 2018:

— Mýrún Leifsdóttir’s new name (Mýrún Leifsdóttir) and device (Sable, an owl contourny maintaining a twig bendwise argent fructed Or) were forwarded on to Laurel.

From the Laurel Letter of Acceptances and Returns (LoAR) – This letter says what items have been accepted by SCA’s College of Arms and what has been returned to the submitter unregistered.

April 2018:

— Juliana Bird’s new name (Juliana Bird) and device (Per pale nebuly argent and azure, a bird volant and a harp counterchanged) have been accepted.
— Ragna Grímólfsdóttir’s new name (Ragna Grímólfsdóttir) and device (Argent, in pale two wolves courant counter-courant sable) have been accepted with changes.

March 2018:

— No names or devices which I immediately recognized as belonging to the Barony appeared on this letter.

If you are currently unsure of the status of your name or device, please contact me and I will provide you with an update.

For those who are considering submitting a name or device to the College, I strongly recommend doing so by the end of this month. An extremely high volume of new submissions are received every Pennsic, which affects the timeline of responses for several months thereafter.

In service,
Ragna Grímólfsdóttir