September 2018 Business Meeting and Officer Reports
Old Business
Open Positions
- Chronicler position open, only Cailin running for it. After a vote, Cailin was voted in, will start next month
- Chamberlain position is open, only one candidate put in a petition. We will not vote without them there, and that person still needs to put in a letter of intent. If you are interested in the position, please put in a letter of intent to the Seneschal
New Site for Meetings
- Stage One will be closing before the end of the year, so we need new a new site for meetings, heavy fighters, and rapier
- Please start looking around for other options, email suggestions to Seneschal
- We can find a social space without the fighters
- We can hold fundraisers for the site fee if we find it to be high
- The idea was brought up that it is ok to hold social in someone’s home, but having a neutral space makes it easier for newcomers to feel welcome
- Elanora has a lead at Broomall library, but libraries may close their meeting rooms early
Tavern 2019
- Bid submitted by Chana, with dayboard provided by Maryna
- Bid will be reviewed by council of exchequer
Yule 2018
- Still need championship info before putting up event announcement
- Paypal link is live
- Menus are still under construction: Jibril’s dayboard will be Turkish/Arabian, and feast will take us across the trade route from India, southeast Asia, Persia, and Italy
- Event is now opposite of K&Q Rapier, so we’re anticipating a loss in attendance
- Member cost will be $18, non-member $23, and feast is $12
Zip Code Committee
- Official proposal from the Bailiwick – asking the Barony to turn over 5 zip codes to the Bailiwick (19123, 19131, 19146, 19148, 19151
- Hartshornedale and Buckland Cross have not reached out to us
- Martyn will draw up a new map
Bylaws Committee
- Defunct because the chairperson resigned
- Closer to Yule, Mael Eoin might “refunct” it – we need to review the bylaws eventually (it’s in our bylaws to do so)
Champions and Commons
- Bhakail has new champions and so does Hartshornedale!
- There was so much food
- 88 people, 12 minors, and we made about $35
- Of note for next year – we need a permit to use that site for fighting, as we are hosting a “sporting event”. This permit costs $25 and can be obtained in person or over the phone
- Ysmay will happily talk to people who are interested in running this event next year to let them know about it
Pennsic
- Two major issues – charging and cleaning up
- CPAP machines cannot be charged in our charging station – it trips the breaker, so no one else’s things can charge. All CPAPs need to be registered through Disability so you can be assigned a charging space
- Lots of trash at the end
- People need to take responsibility of their own things in common areas
- Maybe have a common space that’s labeled as such? A table or a shelf for things that people donate to common? How to police it?
River Wars
- Bhakail will hold a Thrown Weapons Championship
- If you want to camp as a group, let Master Collin Monroe know, give him tent info
New Business
Media Halloween Parade – October 27th at 2pm
- Contact Rowen if interested
- Suggested that the group travels down to Caer Adamant’s Banshee Bardic afterwards
Curia
- Another one is coming
- Changes to current law are mostly repairs to grammer, word changes, spelling
- Few changes to create gender neutral titles
- How to define Tir Mara, who rules it
Yule 2019
- Need to start soliciting bids
- You can follow Martyn around all day to learn about it
- Runi – “Can we call it ‘Yule love it!?!’”
- Group of people already interested in cooking
Need to start thinking about roles for Pennsic (camp master), who’s running Commons, etc
Officer Reports
Knight Marshall
- New practice format is working well – warm up together and work on specific drills
- Commons was great
- At River War – torchlight tourney for Baronial Champions
Coronets
- Forgot a piece of business at Commons, held a “micro-mini-mini” court to award a Flame of Bhakail to Ysmay for her hard work running Commons
- Come to River Wars to throw for Champions
- Commons happened, there were lots of awards
- Pennsic happened, there were lots of awards
- Bhakail sponsored two youth fighters at Pennsic
- Thorsten threw in Baronial thrown weapons tourney and “did not come in last!” (which was his goal)
Seneschal
- Little bit of time before Yule – use it to revitalize, don’t get burnt out
- Go to events you WANT to go to
MOAS
- Weekly A&S nights on Thursdays
- If you have specific requests for garb workshops, contact Elanora
- On alternate Tuesdays, the Bailiwick of Ivyeinrust will be hosting a Scriptorium (drop-in scribal workshop) – contact Maryna (Blueberry) with questions
Chronicler
- It’s Cailin now!
Herald
- Report is online
- If you put in paperwork at the consulting tables at Pennsic, TELL RAGNA (Melanie) – mundane names are not used on those papers so she cannot track your progress unless you tell her to
MoL
- Thank you to the Barony for providing ice to the youth fighters at Pennsic
- Shire Wars is in October – come to it
- Commons – many people approached Ysmay throughout the day to compliment the MoL
Chamberlain
- The Barony still has stuff!
- List of necessary equipment for Yule has been submitted
Chatelaine
- The Barony still has newcomers!
- Mistress Philadelphia has made us aware of a budget to make new Gold Key – Chana would appreciate help in creating new items such as tabards, tunics, skirts, pants, etc
- Event board at Ducal Challenge detailing the day, with pictures of autocrat, chatelaine, etc… Chana will make one of these boards to be used at Yule
Webminister
- The internet is not broken!
- Check your email!
- Officers can now update the Bhakail calendar (if you have problems, contact Runi)
- Bailiwick now has a calendar that works
Exchequer
- Carrying $119 for years for Gold Key – specific to making new garb
- $106 to support the Bhakail Army, some tabards were made from this fund for Pennsic
Ivyeinrust
- New officers! Penn undergrad has become chatelaine, Maryna has become herald
- Philly stepped down as webminister and is now chamberlaine
- Demo – huge thank you to Maryna and Livia – fall activities fair for the freshman, they handed out cards with upcoming events on them
- Business meetings are now Monday nights
Combat Archery Marshall
- Pennsic – officially part of the Southern Region Army – about half of the Southern Region archers were Bhakailis
- Contacted by Captain of Her Highness’s Guard to provide archers to the guard because of how well we acquitted ourselves at Pennsic. Jibril, Cailin, and Chana will join Her Highness’s guard when she steps up to the throne
- Southern Region was awarded the Blue Tyger Legion for their fighting prowess at Pennsic
- New archers are incoming, will be putting together classes on technique, armor, etc
- Possibility of creating Baronial ammo for use by Bhakaili archers
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