Business Meeting

Meeting notes, agenda, and outputs from Barony of Bhakail Business Meeting.

April 2024 Business Meeting Notes

Events

Waking of the Salamander

Planning is going well. Anticipating pre-registrations of around 40. The weather is looking good!If you have firewood you could bring or carts that could be used, please reach out to Eirik.

Commons Bid

Bids are welcomed!

Yule Bid

Bids are welcomed!

Old Business

Letters of intent for Baron/Baroness

Two letters have been submitted by the deadline of this meeting: one from the Honorable Lord Mikael melrakki, one from Captain Ian Douglas and Lady Triona MacCasky. Be on the lookout for announcements of opportunities to meet the candidates and details/dates for the polling process.

New Business

Seneschal

Mael Eoin is stepping down as Senschesl in June, letters of intent are welcomed and encouraged.

Budget request for archery practices

Request has been made for up to $400 for purchase of loaner arrows and other supplies for Bhakail archery practices. The Barony voted, and supports this request to the Exchequer.

Additional Officer Reports

Coronet’s Report – Baron Muin maqq Minain

Greetings the Peoples of the Barony, Our neighbors and Our Allies;

It is a wonder to see the flowering of the world around us, and know that the warmth of the Sun is just around the corner!

Please take some time to greet the natural world and spend some time acclimating to warmer weather. Going out in garb at outdoor events when you’re still in ‘Winter Mode” can be… distressing.

Regardless of all else, We are hoping to see as many of you all at upcoming events both within AND without the bounds of Bhakail!

Remember:
Hydration.
Do not overexert.
Do not overextend!
Remember the Olio!
Help others when you see they need it.
In the course of the year to come, be calm, and patient.
With yourself AND others.

Looking forward to seeing all the happy faces at WotS3!

Be well;

Muin,

Baron of Bhakail

Seneschal’s Report – Máistir Mael Eoin mac Echuidh

Following last month’s Baronial polling, we are closing the call for Letters of Intent for Baron(ess) and/or Baron(ess) of Bhakail. Thank you to all who have considered throwing in for the role and especially those who have done so. Cross your fingers that Kingdom and Society do their parts in a timely manner and we can plan for Investiture this coming December!

We will be formally announcing the vacancy for Seneschal this month to allow for letters to be submitted, but if you’ve been thinking about it, I’ve been mentioning it for a bit…so far, there’s one letter in for the role and we’ve been working on what goes into the role, what changes might be good to bring up, etc. I’m looking forward to seeing what is to come with new energy and perspectives involved!

Looking forward to Waking of the Salamander and everything else coming up through the Summer! If you have any interest in helping with various events, especially with Yule hopefully being the Investiture of our next Baronial Coronet(s), keep an eye out for announcements or reach out and we’ll get you in touch with appropriate folk 🙂

Chamberlain – Baroness Ysmay de Lynn

Margarette, Mikael and I went through the youth items and got rid of 5 tubs of material that was old, not appropriate (like glitter and non-medieval themed objects, or would take too much work to make usable at this time. We organized the remaining items into boxes that will be easy to grab for events, including a box of kid games. We were able to clear out two sections of the closets.

Bailiwick of Ivyeinrust – Emery de Champagne

The Bailiwick of Ivyeinrust had our business meeting on April 8. We discussed our progress on Known World.

Due to previous concern, unfortunately we must announce that no persons may harbor jackalopes or dragons. Griffins will be permitted, however, only as a registered service-creature.

Minute notes recorded by Ellyn Grene

March 2024 Business Meeting Notes

Events

Waking of the Salamander

Waking of the Salamander is next month, April 19-21, and is all set to go. Stay tuned on the EK event webpage for any updates.

Commons Bid

Bids are being accepted.

Yule Bid

Yule will be a baronial investiture this year, and early bids are encouraged. Martyn de Halliwll is working on a bid, and if anyone is interested in helping with this bid please contact him at 181171@members.eastkingdom.org.

Old Business

Acquisition of Shade Tents and Tables for Events

Chana has priced out canvas, it would be approximately $200 for the material to make covers for the EZup frames that the barony owns. A vote was held in support of the purchase, which will be submitted to the finance committee for final approval.

Residency Variance for Baronial Election

A polling was held this month to see if there is support from the populace of Bhakail for Rowen Cloteworthy’s residency variance. This variance would be required from the Board of Directors in order for him to run for Bhakail Baron, with Sabine de Kerbriant as Baroness in the upcoming election.

The polling was closed during the meeting and the results were announced, with the Barony not in support of the variance.

So far there are two separate letters of intent for the Coronet that have been submitted, and the final deadline for letters to be submitted is by the April business meeting (April 9, 2024).

New Business

No new business.

Additional Officer Reports

Coronet’s Report – Baron Muin maqq Minain

Greetings the Peoples of the Barony, Our neighbors and Our Allies… and THAT guy;

Writing this to you all as I hobble about on one of my canes.

As time has bowled recklessly forward, We are gleefully awaiting the next great event We may attend!

I hope those wonderful people who have stepped up to run these events, and to work these events, know how precious their efforts are to the Barony of Bhakail, its people, and its currently hobbled Baron.

We cannot wait for the joys that are WotS III, and Commons!

Many contests lie ahead, and we cannot wait to see Our people come out to compete!

We also have many Local and Regional events, meetings, and practices to look forward to as the Year once again rolls ever onward, such as the Weekly Social, Various Fighting practices, and Scribal Classes & Gatherings, wherein many integral and exciting things happen!

I will reiterate how proud I was of all of the effort Bhakail put into the Largess Gifts that were given to Iron Bog at their Investiture, the Crown at Yule, and to Buckland Cross at its investiture! (Such a list!)

We would like to note the various other Largess Projects that are on Our Horizons this quickly dwindling year, anyone interested in participating, please (again…) see Lady Scolastica, or Myself!

Regardless of all else, We are hoping to see as many of you all at upcoming events both within AND without the bounds of Bhakail!

Remember:

Hydration.
Do not overexert.
Do not overextend!
Just Say No to Mortal Wombat Systems.
Help others when you see they need it.
In the course of the year to come, be calm, and patient.
With yourself AND others.

Looking forward to seeing all the happy faces at Tavern!

Be well,

And Peace be upon You in these Sweaty, Unreasonable Times;

Muin,

Baron of Bhakail

Knight Marshal – Aaron the Swift

As the weather is beginning to heat up, we are returning to the 48 Dickenson street site. Attendance is usually better at this location and we can fight as long as we’d like. As the weather could still turn sour, we are deciding location on an ad-hoc location. Please check or ask on the “Philadelphia SCA Fighter Practice Info” Facebook page for the most up to date information!

Chatelaine – Lady Chana Freidl the Maker

Nothing to report from the office of the Chatelaine.

Minute notes recorded by Ellyn Grene

February 2024 Business Meeting Notes

Events

Tavern

Tavern happened and the event stewarts did a great job!

Waking of the Salamander

Planning is moving forward, with dates of April 19-21. Bardic and gaming champions are now part of this event since they were not able to be held at Tavern.

Commons Bid

Bids are welcomed for Commons

Yule Bid

Yule will be a baronial investiture this year, so planning needs to begin as soon as possible. The likely date is December 14, 2024.

Old Business

None

New Business

Society and Kingdom Business

Exchequer reports are due to the Kingdom. An extension is possible if requested.
Membership rates are increasing to $55/year for an associate membership, which is the minimum membership required to be an officer.
The member discount for event fees (often referred to as the non member event fee) is increasing to $10 from $5. There is a scholarship (the Signorotti Membership Assistance Fund) available to aid in membership fees if required.
The president of the SCA is stepping down. Nominations are open.

Acquisition of Shade Tents and Tables for Events

Discussion of the purchase of one or two pop-up shade tents for baronial events. Considerations are cost, storage, and transportation. Mikael says there should be space for storage in his basement with the other baronial supplies. Chana may be able to make roofs for some frames no longer used by the Bhakail Pennsic encampment. Chana and Ysmay will be exploring the options. Need for tables at events was also discussed.

Residency Variance for Baronial Election

Sabine de Kerbriant and Rowen Cloteworthy are considering the submission of a letter of intent to run for Bhakail Baron and Baroness in the upcoming election. Due to Rowen’s mailing address, this would require a residency variance from the Board of Directors. The BOD meets quarterly, and thus this variance would need to be requested as soon as possible. To give the BOD time to respond, the option to move the date by which letters of intent are required to the April business meeting rather than March was discussed. Rowen proposed to hold an operational vote of the barony to see if there is sufficient support for them to appear on the ballot, assuming a variance is approved. The plan for an operational vote at the March business meeting was approved.

Confirming Baronial Residency for Polling

Several recent SCA pollings have had issues with incorrect polling data for the populace. Methods were discussed to informally survey individuals who are SCA members and believe they are residents of Bhakail so polling data can be as correct as possible.

Additional Officer Reports

Coronet’s Report – Baron Muin maqq Minain

Greetings the Peoples of the Barony, Our neighbors and Our Allies;

Writing this to you all from the comforting confines of my sickbed, hoping you are all doing well.

As time has rolled inexorably forward, we have had wonderful reports from many sources of the great joy and fun had by those lucky enough to have attended Our Tavern event! I hope those wonderful people who stepped up to run the event, and to work the event, know how precious their efforts are to the Barony of Bhakail, and its ailing Baron.

We may now, of course, focus Our Efforts to the preparations for both WotS III, and Commons!

Many contests lie ahead, and we cannot wait to see Our people come out to compete!

We would like to note the various other Largess Projects that are on Our Horizons this quickly dwindling year, anyone interested in participating, please (again…) see Lady Scolastica, or Myself!

Now…As was announced at Yule during Court, Our term as Baron ends this coming year, At Yule, and so the Race begins!

Who will step up to succeed Me?

Interested parties should submit a Letter of Intent to the Senescal ASAP! Final deadline for Letters of Intent is the March Barony Meeting!

THE CLOCK IT TICKING!!!

If you are interested, but want to know what being Bhakail’s Coronet(s) is about and like, message me, or ask me the next time you see me!

Regardless of all else, We are hoping to see as many of you all at upcoming events both within AND without the bounds of Bhakail!

Remember:
Hydration.
Do not overexert.
Say No to robot-love-pigeons.
Help others when you see they need it.
In the course of the year to come, be calm, and patient.
With yourself AND others.

Looking forward to seeing all the happy faces at Tavern!

Be well,
And Peace be upon You in these Sweaty, Unreasonable Times;
Muin,
Baron of Bhakail

Thrown Weapons Marshal – The Honorable Lord Mikael melrakki

Practices still on hold.

Minister of the List – The Honorable Lord Mikael melrakki

Nothing to report.

Minute notes recorded by Ellyn Grene

January 2024 Business Meeting Notes

Events

Tavern

Tavern is coming up on January 27, 2024. Certificate of insurance has been received. Pre-registration is currently open and there is an attendance cap of 60. If you know of any newcomers coming who need garb, contact Chana in advance.

Waking of the Salamander Bid

A bid has been received and will be reviewed by the Council of the Exchequer.

Old Business

Open and Opening Offices

Chamberlain: Is currently open and a call was made for letters of intent last month. A letter of intent was submitted by Ysmay de Lynn. Vote was held and she was appointed to the position.
Seneschal: Position is open as of June. Mael Eoin encourages anyone interested in the position to contact him to learn more or shadow him. This is one of the two required positions for the barony per SCA law.
Coronet: Letters of intent must be submitted by the March business meeting. There have currently been no letters of intent submitted.

New Business

Deputy Herald

Lady Ragna Grímólfsdóttir, Salamander Pursuivant (Baronial Herald) seeks a Deputy Herald. If you want to learn more, please contact Ragna at herald@bhakail.eastkingdom.org

New Event Site List

Ragna has been actively researching potential event sites located in Bhakail and nearby. She is happy to do the legwork in researching sites, so if you are a potential event autocrat or know of sites that might be possibilities, please reach out to Ragna at herald@bhakail.eastkingdom.org. The goal is to have one person be the initial contact reaching out to sites so that the same information is gathered from each.

Additional Officer Reports

Knight Marshal – Aaron the Swift

Winter practices are currently being held at the Lonnie Young Recreation Center until the weather turns warmer. This site does have easily accessible bathrooms, unlike our normal site! Please see below for details for the site and altered practice time.

1100 E Chelten Ave, Philadelphia, PA 19138
Tuesdays, 6:00-9PM ET.

Minister of Arts & Sciences – Honorable Lady Scolastica Capellaria

Bhakalis will have a fantastic yule of arts and sciences and brewing! Your new Bhakail Arts and Science Champion is none other than your intrepid MOAS, Scolastica, and your Brewing Champion is Lui Wing-Ken. The competition this year was fierce and the documentation some of the best I have ever seen! Entrants of the A&S competition included embroidery, tablet weaving, medicinal salve, a jester, basket weaving and beautiful Harp Music. And the brews were all drunk before I could spy on them, and therefore must have been very tasty indeed!

I look forward to period games and bardic competitions this coming Tavern!

There are A&S opportunities at the following local events:

January 13, Twelfth Night, Barony of Buckland Cross, (Jamison PA). A selection of period games in addition to other activities. Also A&S rubric training and a meeting of the brewers guild.
January 20, An Owlsherst Country Twelfth Night, (York, PA). Games, music and dancing.
January 27, At the Sign of the Fir and Bear, Barony of Bhakail, (Philadelphia, PA). Period games and the baronial bardic competitions.
February 17, Bellringers 40th: Beauty, Bells and Brawn, Barony of Carillion (Manalapan, NJ). Period games and arts and science activities.
February 25, Black Gryphon Inn (Edison, NJ). Canton Bardic Competition, brewers competition, A&S tournament, and dancing!
March 2, East Kingdom Arts and Science Competition, (Worcester, MA).
March 16, Nova Schola (Collegeville, PA). A Day of learning and classes.
March 23, Mudthaw (Washington, NJ). Baronial A&S competition.

East Kingdom Arts and Science Competition March 2, 2024

December 1, 2023, registration opens.
February 3, 2024 Research Paper submission deadline
February 10, 2024, Competition and judging registration deadline
February 17, 2024, Documentation submission deadline
February 24, 2024, Display registration deadline
March 2, 2024, East Kingdom Arts and Sciences Competition, Shire of Quintavia, (Worcester, MA).

For any questions, please check out moas.eastkingdom.org. For those going to Birka, there will be additional rubric classes, consultations and a display to prepare all for the kingdom wide competition.

Virtual A&S Opportunities abound:

Virtual Known World Heralds and Scribes Symposium is happening online from January 26-28, 2024.

Atlantia University’s next online session is February 3-4, 2024

Several Known World events are occurring within a relatively close distance this year!

Known World Heraldic and Scribal Symposium, June 29-30 in Philadelphia

Known World Cooks and Bards, August 29-2 in Deposit, New York (currently looking for event staff! https://kwcooksbards24.aethelmearc.org/)

If you are interested in teaching or hosting arts and science classes locally, please let me know! I would like to schedule additional classes for the barony and friends.

The Kingdom MOAs office now has a calendar for arts and science events across the kingdom! https://moas.eastkingdom.org/event-calendar/

If you have any A&S interests that you would like to explore, need help researching something, or are looking for resources feel free to email me at MOAS@bhakail.eastkingdom.org. I also would love to see what you are working on! Please send me pictures of your projects!

Minute notes recorded by Ellyn Grene

December 2023 Business Meeting Notes

Events

PAX

Chana reported that Pax was incredibly successful. The Bhakail booth had a great response. There was lots of help at the booth, and people were interested in all the activities being demonstrated. Many people expressed interest in Tavern, so hopefully some new comers come to Tavern. A document is in the works for planning for next year.

Yule

Yule was fun. The finances have not yet been finalized since the event was just a few days ago, and these should be reported in January. Scolastica suggested that we should have a first aid kit available at all events, and contact information for the chatelaine should be available at troll. No one reported issues with parking this year.

Tavern

Tavern is coming up on January 27, 2024. The insurance has been ordered.

Waking of the Salamander

No bid has yet been submitted, although there is at least one bid rumored to be forthcoming.

Old Business

Baronial Inventory

All of the Bhakail possessions have been gathered in one place and an inventory weekend was held in late November. Margarette has put together an inventory sheet, which is available through a google shared drive accessible to everyone on the Bhakail email list. Some gaps in cooking supplies were noted through the inventory process. Many items that were culled from the inventory were offered for free at Yule. Thank you to Mikael for offering the space for storage.

New Business

Calendar for next year

Mael Eoin has started drafting a planning calendar for 2024, including dates by which event bids are requested and upcoming officer terms end:

Bryan’s term as chamberlain ended in October 2023. Letters of intent are being accepted.
There is an open seat on the Council of the Exchequer.
The term of the current Seneschal ends in June 2024.
Letters of intent for the Baronial seat are due before the March 2024 business meeting.

Minute notes recorded by Ellyn Grene

December 2023 Officer Reports

Following are the monthly officer reports that have been submitted prior to the Bhakail monthly business meeting of December 13, 2023.

Coronet’s Report – Baron Muin maqq Minain

Greetings the Peoples of the Barony, Our neighbors and Our Allies;

We in Bhakail are now in the final push into that wonderful season of holidays and other Wintery delights!
We may focus Our Efforts to the preparing for both Yule, and Tavern!
By the time you read this, The Yule event will have occurred, hopefully to the great wonder and enjoyment of all concerned.
And now We have Tavern to look forward to!
We also have many Local and Regional meetings and practices to look forward to as the Year once again Turns, such as the Weekly Social, Various Fighting practices, and Scribal Classes & Gatherings, wherein many integral and exciting things happen!

We would like to note the various other Largess Projects that are on Our Horizons this quickly dwindling year, anyone interested in participating, please (again…) see Lady Scolastica, or Myself!

For those interested, Bhakail NEEDS HERALDS!

We are in need of a Deputy Herald, to fill this long gaping vacancy, as well as a bevy of trained Voice Heralds to attend events, local and otherwise, who might be interested in learning the ways and means of running a Baronial (or …GASP!…a Royal) Court.

Now…As was announced at Yule during Court, Our term as Baron ends this coming year, At Yule, and so the Race begins! Who will step up to succeed Me?

Interested parties should submit a Letter of Intent to the Senescal ASAP! Final deadline for Letters of Intent is the March Barony Meeting!

If you are interested, but want to know what being Bhakail’s Coronet(s) is about and like, message me, or ask me the next time you see me!

Regardless of all else, We are hoping to see as many of you all at upcoming events both within AND without the bounds of Bhakail!

Remember:

Hydration.
Do not overexert.
Say No to robot-love-pigeons.
Help others when you see they need it.
In the course of the year to come, be calm, and patient.

With yourself AND others.

Looking forward to seeing all the happy faces at Tavern!

Be well,

And Peace be upon You in these Sweaty, Unreasonable Times;

Muin,

Baron of Bhakail

Seneschal’s Report – Máistir Mael Eoin mac Echuidh

It has been quite the year for us! We’ve swung back into things with our regular events and had a fun second year of the Waking of the Salamander. PAX Unplugged was an amazing demo, again, all due to our Chatelaine, Chana, and all who helped throughout the weekend. Here’s hoping we see some new faces as a result, maybe at Tavern… A bunch of folks took info for the event with them 🙂

There’s a Seneschal 101 online session coming up in January, and I’m still in need of an emergency deputy, especially if anyone is thinking of stepping up into the Seneschal role as it opens up in June. I encourage folks to check it out, if even just to see what goes into it all 🙂

Lastly, I want to thank everyone for everything we all run and participate in every week and month throughout the year. These activities and events are how we enjoy what the SCA _is_, from arts and sciences to martial activities and the service and socialization that comes along with it all.

Thank you! Happy Holidays, and here’s to 2024 🙂

Rapier Marshal – Don Melchior Kriebel

We may have a new practice site! We are still negotiating but it is going very well and we hope to start practice Jan 3rd of the new year. Our new site will (likely) be the Reformation Lutheran Church in Media. Practice will (again, likely) be held from 7:30-9:30PM. Thank you to Eva for suggesting the new location. Suggested Donation will be $3 at the start. I hope to see many fencers there!

Archery Marshal – Lady Ellyn Grene

Archery practices are on hiatus for the winter and will resume once the weather cooperates in the spring.

Congratulations to all the Bhakail practice goers who achieved East Kingdom Royal Rounds for the year. Here are their final 2023 rankings from https://archery.eastkingdom.org/rankings.php:

Archers (averages of 0-39.99):
Maryna Borowska
Marksmen (averages of 40.00 – 59.99):
Ian Douglas
Mir of Bhakail
Dragmall Vidnir
Pappy the Surveyor (Caer Adamant)
Sabine de Kerbriant
Bowman (averages of 60.00 – 79.99)
Ellyn Grene

Thrown Weapons Marshal – The Honorable Lord Mikael melrakki

Practices on hiatus for the winter. Bhakail has 8 throwers on the EK Royal rounds ranking list (+1 recent emigrant). That is more than any other landed group!!! They are:

Mikael melrakki – 57.00
Ellyn Grene – 56.33
Ian Douglas – 39
Josh – 38
Eirik o Dubgaill (now Hartshorndale) – 34
Maryna Borowska – 15.67
Finnolfr Hrafnsson – 13.33
Alanna Toland – 10.67
Sequoia – 10.67

For those unfamiliar… A royal round consists of 10 throws with a particular weapon: Five from short and Five from long using either Axe, Knife or Spear. Each round has a maximum score of 50 points (10 bulls eyes). Once someone submits 3 scores with a particular weapon form, they get an average for the form. The rankings are based on the sum of the averages of the three forms (if they have not submitted 3 scores for a form, they get a zero for it).

Minister of the List – The Honorable Lord Mikael melrakki

Nothing to report.

Chronicler – Lady Ellyn Grene

The next issue of The Salamander will be published in January 2024. Please send me any content you would like to include by no later than January 15.

Minister of Arts & Sciences – Honorable Lady Scolastica Capellaria

I cannot believe it is December. But, here is my report (because the business meeting is directly after yule, yule related A&S info will have to wait and will follow in my yule event report).

Bhakalis will have a fantastic yule of arts and sciences! (insert info on champions and such here).

Our signet continues to offer classes and meetings both online and offline for education in the scribal arts. Check out the calendar for details or email Margarette La Gantiere at 254471@members.eastkingdom.org.

Largess! We continue to collect Largess for our neighbors baronial investitures (particularly that of Buckland Cross in January!). Please inquire if you are interested donating your time to make things for the Barony to give as Largess in the near future. If you have any questions, please send them my way!

There are A&S opportunities at the following local events:

January 13, Twelfth Night, Barony of Buckland Cross, (Jamison PA). A selection of period games in addition to other activities.
January 27, At the Sign of the Fir and Bear, Barony of Bhakail, (Philadelphia, PA). Period games and bardic competitions.
February 17, Bellringers 40th: Beauty, Bells and Brawn, Barony of Carillion (Manalapan, NJ). Period games and arts and science activities.

East Kingdom Arts and Science Competition March 2, 2024

December 1, 2023, registration opens.
February 3, 2024 Research Paper submission deadline
February 10, 2024, Competition and judging registration deadline
February 17, 2024, Documentation submission deadline
February 24, 2024, Display registration deadline
March 2, 2024, East Kingdom Arts and Sciences Competition, Shire of Quintavia, (Worcester, MA).

For any questions, please check out moas.eastkingdom.org

Virtual A&S Opportunities abound:
Virtual Known World Heralds and Scribes Symposium is happening online from January 26-28, 2024.
Atlantia University’s next online session is February 3-4, 2024. Class proposals are due December 16th.

If you are interested in teaching or hosting arts and science classes locally, please let me know! I would like to schedule additional classes for the barony and friends.

The Kingdom MOAs office now has a calendar for arts and science events across the kingdom! https://moas.eastkingdom.org/event-calendar/

Chatelaine – Lady Chana Freidl the Maker

PAX Unplugged was, once again, a wildly successful demo. Though I have yet to receive any contact from people we spoke to there, I know a few of the people were actively interested in coming to Tavern. I didn’t expect many responses, but the fact that we were out there allowed us to meet so many people. And we had a great time doing it! Plans are already in place for next year. If you visited the booth at all, let me know what you thought!

In other news, some more Gold Key was discovered during the baronial supply cleanout, and there were some great pieces in there. I was able to help garb three people at Yule. If anyone knows of a newcomer that needs garb for an event, please let me know.

Yule Event Report – Honorable Lady Scolastica Capellaria

As the event has just happened and the receipts have not yet been tallied I will not have a full financial report until January.

However, I want to report what a fantastic time that was had by all. The rolling dayboard was a success. Kitchen had minor issues that went unnoticed by most. (Chicken is still a problem in that kitchen, but, we had plenty of food to feed all who were there.) A thank you post to all the staff was posted on the EK and Baronial facebook pages as well as the email list. Championships and Court went smoothly. Clean up went very quickly, most of the cleaning was finished by 8:30 and all were out the door by 9:30 after tetrising the cooking gear.

Before tavern I would recommend we put together a first aid box of some kind for events. Not knowing exactly where one was when it was needed was less than ideal. (No major injuries, but small cuts and burns do occur in a kitchen). Maybe something small we could keep in the Gate box would work? That way we always know where it is.

November 2023 Business Meeting Notes

Barony of Bhakail Meeting Notes: November 14, 2023

Events

PAX

PAX is coming. No major updates from last business meeting on plans.

Yule

Scolastica reported that yule is progressing. She has sent out signup requests for staff, and encourages people to sign up to volunteer for a shift; nothing is complicated. Discussion of when preregistration will close. There will be registration allowed at the door.

Tavern

There is one bid that has been reviewed and approved by the council of the exchequer. Vote was held to accept the bid.

Waking of the Salamander

No bids yet. Eirik commented that he is interested in submitting a bid, and is looking for someone to partner with who has not had an opportunity to run an event in the past.

Old Business

Archery Marshal

One letter of intent was submitted by Ellyn Grene. Vote was held by acclamation. Maryna was thanked again for her service in getting archery practices going in Bhakail during the pandemic.

Baronial Inventory

Is scheduled to happen the weekend after Thanksgiving, on both Saturday and Sunday at Mikael’s. All who can help are welcomed!

New Business

Plans for Seneschal

An emergency deputy seneschal is needed. If you are interested, please contact Mael Eion or Eirik if you have any questions or are interested in the position.

Minute notes recorded by Ellyn Grene

October 2023 Business Meeting Notes

Barony of Bhakail Meeting Notes: October 10, 2023

Events

PAX

Less than two months remain until our demo at PAX Unplugged. Chana submitted a request for reimbursement for more supplies, as we have run out of pieces for the game boards we give out, which has been approved by the financial committee. There has also been discussion of new posters and signage. If you are interested in helping at the demo booth, please let Chana know. The event is three days long, so a number of volunteers are needed. Update that a rapier demo is not allowed as metal weapons are not allowed at the event.

Yule

Yule planning is going well. Insurance paperwork has been submitted. There was discussion of the possibility of a largess competition, but concern was raised that there is not a good location for it.

Tavern

No bid has been submitted.

Waking of the Salamander

No bid has been submitted.

Known World Heraldic and Scribal Symposium

Will be hosted by the Bailiwick of Ivyeinrust in June 2024.

Old Business

Baronial Inventory

No progress has been made since last month, but plan is to work on this while the weather is still good enough to work outside.

East Kingdom Curia

Last curia had some discussion of profit sharing of events that are royal progresses. Changes are being discussed from current practice.

New Business

Archery Marshal

The position is opening up, and letters of intent will be requested before the next monthly meeting. Mael Eoin thanked Maryna for her years of service and getting local practices established.

Additional Officer Reports

Knight Marshal – Aaron the Swift

We continue to meet at the Dickinson St. site for weekly practice. We’ve had a batch of newer fighters as well as visitors from far away lands the past month to help make practice a little more exciting. Picture included of our fierce faces from our larger practice last week.

Thrown Weapons Marshal – The Honorable Lord Mikael melrakki

The River Wars battle of Champions was won by our outgoing champion Taka. The tournament to determine our new champion was held in the downpour and was won by Mikael melrakki who became the new Baronial TW Champion.

Practices continue on Sundays.

Minister of the List – The Honorable Lord Mikael melrakki

Nothing to report.

Chatelaine – Lady Chana Freidl the Maker

Not much new to report – we continue to attract and hold on to our newcomers, and have started seeing them at social more often. I have started purchasing new feast gear to make sets for those newcomers with the profits from the Plague Sale at Commons.

Minute notes recorded by Ellyn Grene

October 2023 Officer Reports

Following are the monthly officer reports that have been submitted prior to the Bhakail monthly business meeting of October 20, 2023.

Seneschal’s Report – Máistir Mael Eoin mac Echuidh

Greetings!

As we arc away from Pennsic and into the Fall and Winter events, we’re also coming into new Royals, soon, and have imprints being pressed from Their Majesties as they eye stepping down. As soon as the results of the Curia held last week are posted, we’ll get those out, but there were a number of changes being proposed, though I know there wasn’t enough time to properly discuss them all.

One change coming from Their Highnesses, which you may have seen already: Court Summonses will be issued ahead of events where they’re holding Court, letting award recipients know in the open that they’re expected at Court. This is primarily being done so that friends and family can also be aware that something is planned, as traditional methods of notifying everyone who might be interested aren’t always successful.

Other than that? We know that we’ll at least have the Sovereign and Consort at Yule this year and we’ll be extending an invitation to whomever wins Crown Tournament, which is coming up.

I’m going to try putting together a calendar for planning purposes – what events we tend to have, when they tend to be and when we need bids in for each case – as well as for things like next year’s call for our next Baron(s) and/or Baroness(es). On one hand, the call for candidates is a few months off but on the other hand, “a few months” includes the blur of various holidays and our deadline will be here before we know it…

So if you are considering running for Baroness and/or Baron, sharpen those pencils… If you have any questions around the expectations of the role and various pros and cons in considering it, His Excellency and a number of former Barons and Baronesses are available and, I’m sure, can be available at various gatherings or for private conversations 🙂

In Service,

Mael Eoin

Rapier Marshal – Don Melchior Kriebel

Rapier practice continues to be suspended in Bhakail until a suitable practice site can be located.

Bhakail Commons took place and we now have new Champions. Vivat to Baron Eliyahu al-Talhi (called Tally) who is now the new Bhakail Rapier Champion. Vivat as well to Master Lorenzo Gorla who was chosen as the populace champion.

Chronicler – Lady Ellyn Grene

The last issue of the Bhakail newsletter, The Salamander, was published on Sept 30 and can be found on the website. The next issue is scheduled for publication in November. If you have content to contribute, please get it to me by no later than November 20th.

Minister of Arts & Sciences – Honorable Lady Scolastica Capellaria

Bhakalis have been working hard learning new arts and sciences and attending local events. The scriptorium ran by our fabulous Signet continues to offer support in the scribal arts as well as classes and discussions. Check out the website calendar for details.

Largess! We continue to collect Largess for our neighbors baronial investitures. Please inquire if you are interested donating your time to make things for the Barony to give as Largess in the near future. If you have any questions, please send them my way!

There are A&S opportunities at the following local events:

September 30, “Not Ready for Crown Tourney Tourney and Step off the Page A&S Challenge” Shire of Eisental, (Nazareth PA).
October 6-8, Ghosts Ghouls and Goblins: Journey to the East! Barony of Carillion (Manalapan, NJ), eastern themed A&S challenges.
October 21st, Into the Woods Shire of Owlsherts, (Pequea PA). An outside day with the foresters.
October 28th, Nos Calan Gaeaf: A Winter’s Eve Schola, Settmour Swamp (Summit, NJ). A full day schola of classes.
November 11, Harts & Horns & EK Rapier Champions, Shire of Hartshorn-dale, (Douglassville, PA). Magister John Marshall atte Forde Memorial Cooking Competition.

We now have the themes for both Brewing and the A&S championships for Yule! Its never too early to start working on your projects!

Brewing Championship:

This years theme will be to brew a dry beverage. An extra point will be given for beverages that are not sweet. Be creative and have fun. Documentation is helpful but an ingredient list is required.

Arts and Science Championship:

Make and present an item specific to your persona or a specific type of person in a time and place if you don’t have a persona. The more unique or specific to that persona the better. If it is a new skill you are trying out, let us know, that is even better!

If you are interested in teaching or hosting arts and science classes locally, please let me know! I would like to schedule additional classes for the barony and friends.

The Kingdom MOAs office now has a calendar for arts and science events across the kingdom! https://moas.eastkingdom.org/event-calendar/

September 2023 Business Meeting Notes

Barony of Bhakail Meeting Notes: September 12, 2023

Events

Champions and Commons

Chana reported that attendance was about 100 and a good time was had by all. There was $88 in donations, and $230 raised from the plague sale that will be used to buy new storage bins and loaner garb.

PAX Unplugged

Chana will be running the Bhakail booth at PAX Unplugged again this year, which is scheduled for Dec. 1-3, 2023 at the Pennsylvania Convention Center in Philadelphia. Volunteers are requested for help with staffing the booth, interacting with the audience during demos, and playing period games. There is a small demo team that has already been arranged.

Yule

From Scolastica: Greetings! I will be unable to attend the business meeting tuesday. Here is the update for Yule:

The Royals have accepted our invitation to come to the event and it has been added to the royal progress calendar. The Paypal link is live and all are encouraged to register as soon as possible so we may have a good idea of attendance for dayboard.

Contracts have been signed and deposits paid. We are on track as far as those items are concerned.

Competition themes have been added to the event posting. Its never too early to start your projects!

If you are interested in being on staff for set up, take down, clean up, door wardening or gate, please contact me!

Hartshorn-Dale Investiture

Has been postponed. Stay tuned for further updates.

Tavern

Still have no bid.

Waking of the Salamander III

No updates.

Old Business

None

New Business

East Kingdom Curia

Mael Eoin reminds everyone that the upcoming East Kingdom Curia is open to the populace. If you would like to see how the business of the Kingdom is carried out, plan to attend the meeting on Thursday, Sept 28 at 8 pm. Business of note to be discussed includes rules involving profit sharing for kingdom events.

SCA Membership Fees

There is an anticipated increase in membership fees from Society, although no details have been released.

Baronial Inventory

Ysmay will be taking the lead in organizing an inventory and review of the items owned by the barony, in particular the cooking equipment. Be on the lookout for scheduling information and potential plans for disposing of surplus items.

Additional Officer Reports

Knight Marshal – Aaron the Swift

Fight practices continue to occur weekly on Tuesdays at 7pm. The current location is 48 Dickinson St. Philadelphia, PA 19147. It is an outdoor site with lights and cover from the weather. We will be using this location for the next couple months until we get cold.

Thrown Weapons Marshal – The Honorable Lord Mikael melrakki

Thrown Weapons-practices continue on Sunday. Baronial Championship to occur at River Wars. There will also be a battle of the champions between Iron Bog and Bhakail.

Minister of the List – The Honorable Lord Mikael melrakki

There were two tournaments at Champions and Commons. Heady had a round robin of 6 fighters. Rapier had a Bedford points tournament with 16 fencers. Much thanks to Lady An Hua who stepped in to help with the rapier tournament.

Minute notes recorded by Ellyn Grene